April 8, 2013 Member Meeting Minutes

Orting Performing Arts Booster Club                                                                        Member Meeting

April 8, 2013

Monday, 7:00 pm

OHS Band Room

Facilitator:  Brenda Lunden, President

I.          Call to Order 7:05 pm

II.        Attendance Sheet passed, attached

III.       Minutes (Tanya)

            Topical reading of the March 4^th minutes.

            Motion to approve, Mindy.  Seconded by Kevin.  Minutes approved.

IV.       Treasurer’s Report (Beckie, not present)

           

V.        Open Business

            A.        Director’s Reports

                        1.         Choir Director, Jackie Backus (absent, sick)

                        2.         Band Director, Aaron Ruff

·         Review of Retreat success

·         New Drumline gear assembled

·         Daffodil Parade, Saturday April 13

Chaperones needed (signup sheet passed)

Call time for OHS, 7:30 am

Call time for OMS, tbd

·         May 11, OHS Concert Band Large Group Festival at Spanaway Lake

Registration $135 due this week, transportation covered by ASB

May 18, OMS Concert Band Large Group Festival at Spanaway Lake.

Registration $135, due next week, seeking ASB to cover transportation

Motion by Michelle to pay $270 to cover registration fees.  Seconded by Andrea. Motion approved with all in favor.

Aaron to contact Beckie with copies of registration.

·         Upcoming events:

Chamber of Commerce

Old Soldiers Home

End of Year Concert

·         Fundraising idea for summer:  High Cedars Glow Ball Tournament

Further investigation needed.

            B.        Holiday Craft Fair (Trina)

                        Flyer and registration applications ready for printing.

                        First crafter’s deposit, check submitted to Brenda.          

            C.        Spirit wear (Brenda)

·         Cardinal design submitted by Chelsee, motion to approve this design by Trina,

Seconded by Mindy, motion approved with all in favor.  Possibly contact Chelsee to alter the design for use as Falcon for the middle school spirit wear.

·         Other items to look into:

Stadium blankets, Stadium seats, hats

Scarves (see attached) http://www.ruffneckscarves.com/fundraising-custom-scarves

            D.        Pasta Dinner Debrief (Josh, not present)

VI.       New Business (Brenda)

            A.        Nominations being accepted through April and May for VP and Secretary

            B.        The Rock, Battle of the Bands

                        Possible competition for fundraising?  Discussion.  Not interested.

            C.        Tacoma Dome Events, signup sheets passed

·         Mon, May 20- Fleetwood Mac

·         Tues, July 9- NKOTB, 98 Degrees, Boys II Men

·         Sat, Aug 31- Taylor Swift

D.        501c3 update, (Tanya)

            Contacted the IRS, our application has been assigned but has not yet been evaluated. 

            There is however a discrepancy with our address.  The address that is listed on our 501c3

            application must match the address listed on our EIN application or file a change of

            address.  IRS recommended a change of address letter, form 8822-B and fax to

(801)-620-7116

Andrea and Tanya to follow up.

VII.     Next meeting:  Monday, May 6, 7:00 pm @ OHS Band Room

VIII.    Motion to adjourn by Tanya, Seconded by Trina.  Approved, meeting adjourned 8:05 pm.

           

                       

                       

                       

           

March 4, 2013 Member Meeting Minutes

Orting Performing Arts Booster Club                                                                      Member Meeting

                                                                                                                                          March 4, 2013

                                                                                                                                      Monday, 7:00 pm

                                                                                                                                      OHS Band Room

Facilitator:  Brenda Lunden, President

I.          Call to Order 7:10 pm

II.        Attendance Sheet passed, attached

III.       Minutes (Tanya)

            Topical reading of the Feb 4^th minutes

            Motion to approve, Josh T. and seconded by Beckie M.  Minutes approved.

IV.       Treasurer’s Report, attached (Beckie)

            Activity:          Deposits                      $2,768.33

                                    Expenditures                 1,193.67

                                    Current Balance            6,405.26

                                    Outstanding                  none

            Motion to approve, Tanya N. and seconded by Michael M.  Treasurer’s Report approved.

V.        Open Business

            A.        Director’s Reports

                        1.         Choir Director, Jackie Backus (absent)

                        2.         Band Director, Aaron Ruff

·         Donation of $220 at Fox Hollow gig toward cymbals

Plus a donation of used cymbals. 

Using money donation for a percussion ride cymbal.

Bid for $229.

Shall $9 balance come from discretionary fund or approve check for total purchase?

Motion to approve $229 purchase of ride cymbal by Michelle T.

Seconded by Deb T., motion approved. 

·         Retreat  at Camp Arnold, April 1-4

Equipment/Instrument transportation needed.

Male chaperones needed. 

There are three students that may need sponsorship due to financial need.

How will clinicians be paid? Stipend?

OPABC’s contribution? 

Motion by Andrea M. for OPABC to contribute $1,500, seconded by Josh T.

Motion approved.

·         Upcoming Performances

March 8, PTR recruitment concert

March 15, Jazz at High Cedars for Project Graduation fundraiser

March 23, Jazz Festival at Graham Kapowsin High

April 1-4, Retreat

April 13, Daffodil Parades

           

           

B.        Holiday Craft Fair (Trina H., absent)

                        December 7 at PTR, 10:00 am – 7:00 pm

                        Brenda to email Trina’s copy of recent work to interested parties.

                        Still seeking more help.

            C.        School Board Meeting, March 7 at OSD Board Room (Brenda, Aaron)

                        Spokesperson, Deb T.  Show of support needed to promote consideration of additional

                        band director.  Letters of support encouraged.

            D.        Tacoma Dome Event (Brenda)

                        Bob Seger with special guest Joe Walsh

                        Friday, March 29

                        Sign up sheet passed.

            E.        Spirit Wear Submissions (Brenda and Aaron)

                        Cardinal submission by Chelsee B. favored.

                        Falcon submissions needed.

VI.       New Business (Brenda)

            A.        Nominations for VP and Secretary Seats will open in April and May.

           

            B.        Pasta Feed debrief meeting needed. Josh T. to call a committee meeting.

VII.     Next Meeting:  Monday, April 8^th, 7:00 pm, OHS Band Room

VIII.    Adjournment

            Motion to adjourn by Andrea M., seconded by Josh T.  Motion approved. 8:06 pm.