Meeting Minutes 9/8/2014

Orting Performing Arts Booster Club                                                                                                                        Member Meeting

Sept. 8, 2014

Monday, 7:00 pm

Orting Middle School

Facilitator:  Michael Melot, President

I. Call to Order   7:01 pm

II. Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III. Reading and approval of minutes from July meeting (passed around).

IV. Treasurer’s Report (Bret) - was passed around.  Bret was not in attendance.

V. Unfinished/Open Business

            A.     Band Director’s Report
                     1. HS Band,  Aaron Ruff    discussed band retreat
             2.     MS Band,  Mr. Smith     announced rental night on Wednesday
           B.      Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…                      winning recipients receive a $2500 grant…selections made several times per                                        year...VOTE REPEATEDLY (if possible)
           C.      501c3... information given to Treasurer about Form 990 prior to meeting.
           D.     Merchandise.  Motion made by Melanie E. for prices to be set at $30 for sweatshirts.                            $35 for 1/4 zip.  2nd -  by Mindy B.  Motion passed.
VI. New Business

A. Tacoma Dome:  Please make sure your food handler’s card / alcohol server’s                     card is up to date.  Upcoming shows: September 13: Katy Perry; Friday,                     September 19; Blake Shelton;  Thursday, November 20; Fleetwood Mac.  Sign-                     up sheets passed.
B. The first Home football game is Sept 12, same night as Blake Shelton, Mindy will                     set at the table.  We have the cash box for you and the card device.
C. Budget Meeting was held.   Audit findings were passed around.
D.   Email to be sent to members with link for permits and licenses  for T-Dome.
E. Pep band meals.  Brenda L. and Megan R. to oversee.

VII. Next meeting: Monday, October 6 @ 7pm @ OHS
 
VIII.        Adjournment: Motion to adjourn the meeting by  Andrea M.   seconded by   Brenda L.                             All in favor.

Meeting adjourned at        7:56 pm.
   

OPABC MEETING TONIGHT

Hey Boosters... tonight is our monthly membership meeting at 7pm in the OHS band room... see you there!  Oh... AND BRING A FRIEND!

April 14, 2014 - Member Meeting

Orting Performing Arts Booster Club                                                                                          

Member Meeting

April 14, 2014

Monday, 7:00 pm

OHS Band room

Facilitator:  Brenda Lunden, President

 

I.                    Call to Order 7:05 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from January meeting (passed around). 

                Motion to approve by Melanie E. seconded by Mike M.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett was out of town.

V.            Unfinished/Open Business

A.                   Band Director’s Report

1.       Band,  Aaron Ruff

·            Robin from OPS meet the MS band to be the administration person for the daffodil parade.  None of the OMS administrators were able to help out that day.  The OMS kids were also not able to get back into the building after the parade very quickly. 

·            Retreat was 2 days later.  It was very good.  The clinicians had a positive interaction with the students.  Playing as a group really jumped up.  We are still short 2 sponsorships for the retreat.  Private funds were made available during the meeting.

·            Last Fundraiser of the year.  This fundraiser has the potential to close all the bare bones instrumental holes that we have.  The fundraiser is selling Route 66 cards and nationally shipped card for coffee.   We need 2 new tuba’s, French horns and percussion still has wholes.  Mike M. will donate one French horn.

·            When is a good night to have a parent meeing night to try and get more parent involvement.  We decided May 5^th at 7:00 pm and we will try and include 5^th grade parents.

·            April 26^th is band camp for 3-5^th graders from 9:00am – 1:30pm cost $5.00 and they need to bring a sack lunch.

·            Large group competition for MS is next week.

·            HS Large group competition is May 10^th.

·            End of the Year concert is June 4^th and rehearsal will be June 2^nd from 4-7.  Dinner will be served.

·            Graduation is June 10^th everyone else the last day of school is June 18^th.

B.                  Pasta Dinner: Everyone loved the way we stepped it up.  Aaron now has 55 entries who want to do solo’s for next year.  No one got the 2 different times for dinner.  We now want to have it as one event.  Dinner and Dance.  We will raise the price and have it as a 3 hour event.  We can also bring in Jazz bands from other schools to perform.  We want to rent the kitchen for 2 hours too.

C.                  Tacoma Dome shows Done:  Bull Riders and George Strait.  There was a concern about the tips.  It was not made clear how this was to be done.  We understood that the tips would be divided 3 ways only.  Then at the last show at the last minute we were asked to divide them in percentage of how many people each group had show up.  This was discussed and then decided that we would just divide the tips 3 ways only.

D.            Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…winning recipients receive a $2500 grant…selections made several times per year...VOTE REPEATEDLY (if possible)

VI.          New Business

A.      Tacoma Dome:  upcoming show:

B.      Nominations for Officers being accepted April and May; VOTE WILL BE HELD AT THE JUNE MEETING.

a.       President: 2 year term – Mike Melot has been nominated.

b.      Vice President: 1 year term

c.       Treasure: 2 year term

d.      Secretary: 1 year term

C.      Other new Business?

a.       PTTE is now going to mail all checks to the PO Box

VII.         Next Meeting:                  Monday, May 5^th 7:00pm @OMS band room

VIII.        Adjournment:   Motion to adjourn the meeting by Melanie E., seconded by Mike M.  All in favor.

        Meeting adjourned at 8:22 pm

                                    

 

 

March 3, 2014 - Member meeting

Orting Performing Arts Booster Club                                                                                                    Member Meeting

March 3, 2014

Monday, 7:00 pm

OMS Band room

Facilitator:  Brenda Lunden, President

I.                    Call to Order 7:08 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from January meeting (passed around). 

               Motion to approve by Melanie E. seconded by Andrea M.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett did give us a print out that was passed around.  Not much action right now with the budget

V.            Unfinished/Open Business

A.                   Band Director’s Report

1.       Band,  Aaron Ruff

·         Woodwind Brass order was shipped last week and should be here anytime.  This gets us closer to a complete set.

·         Solo ensembles and Zip-up hoodies are paid in full.

·         Drumline for HS is done for the season.  They would like to purchase gear through the booster club when their design is done.  Motion to approve by Deb T. and seconded by Andrea M.  All in favor

·         Cookies are being pushed for the pasta dinner.  Jazz and MS and HS soloists and former students may play.  We will end with the Jazz playing again.

·         Kitchen is still good to use at the HS – pasta feed going well.

·         Those who did not do the last fundraiser are asked to be at the Pasta feed all day to help.

·         The solo ensembles for MS was this past weekend.  Out students did extremely well.  We took 5 students, 2 students received a 2 and 3 of them received 1’s. 

·         In a group our size we should have around 30% of our kids taking private lessons outside of school.  PLU can bring in private lessons – a satellite campus – for a one on one 3 ½ hour lesson.  We discussed incentives for parents to encourage their kids to take lessons.  For example, if they take lessons from Sept-June OPABC could pay back the families one month’s rent.  Could be anywhere from $80 - $100.  Or we might be able to say Band camp is paid for.  These are just a few ideas that are out there right now.  Aaron will get a list of instructors in our area and see what interest is out there.  We will try and start something this summer.

·         Daffodil Parade is April 5^th.  High school is playing “Gonna Fly Now” from Rocky.  MS is playing “Every talks”.  Water will be provided by OPABC, Brenda will bring her truck to carry drum gear.  There will be 3 buses for the HS and 2 buses for the MS.

·         Band retreat – PLU is on board for clinicians – Aaron will try and give them a Q & A time with him.  The dates are April 7-10 starting Monday at 9:00am and ending Thursday at 11:30am.  Cost is around $85 per child.  Kids want a theme day so everyone is to dress like a superhero or super-villain one day.                       

B.                  Pasta Dinner: Saturday, March 8, 2014 at OHS PAC

Setup and decorations:12 pm

Cooking 2pm

Doors open: 5-8pm

Clean up 8-10 pm

C.           Bull riders only, Saturday, March 15 @ 4:30 . . . Volunteers Needed.  Sunday is at 10:30 and we need to be there 1 hour ahead of time.

D.            Other unfinished/open business?

VI.          New Business

A.      Tacoma Dome:  upcoming show George Strait April 12

B.      Thank a teacher!  Go online to Thankamillionteachers.com to vote for Aaron Ruff . . . . winning recipients receive a $2500 grant.

C.      Other new Business?  Aaron is talking with students to see how we can get more parent involvement.

 

VII.         Next Meeting:                  Monday-April 14, 7 pm @ OHS Band Room.  We moved it since spring break is the first Monday

VIII.        Adjournment:   Motion to adjourn the meeting by Andrea M., seconded by Melanie.  All in favor.

                                                Meeting adjourned at 8:25 pm.

                                    

 

February 3, 2014 Member meeting

Orting Performing Arts Booster Club                        

                                                                                                                                                   Member Meeting

February 3, 2014

Monday, 7:00 pm

OHS Band room

Facilitator:  Brenda Lunden, President

I.                    Call to Order 7:05 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from January meeting (passed around).  Clarification on January’s minutes:  Several of the people thanked for working Monster Jam were doing so on behalf of PTTE.  Also, Center Plate/Tacoma Dome did not MAKE our group work Monster Jam on Sunday; our contract with Center Plate/Tacoma Dome is actually written to INCLUDE Sunday of Monster Jam and they have graciously excused us from fulfilling that obligation over the past few years.  This year, they needed us to fulfill the terms of the contract and provide workers as agreed.

                Motion to approve by Jennifer M., seconded by Meagan R.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett was out of town for this meeting so we don’t have treasurer’s report.  He did give us a print out that was passed around.

V.            Unfinished/Open Business 

A.                  Guest Speaker from PTTE: Re: Partnership Commitment at Tacoma Dome – Laura O.

At a Board Meeting PTTE had asked us if we could provide a lead to help out with Tacoma Dome, it is a lot of work for them to still do and pay us the same as they have been.  We have also been asked to split our tips with them, since their lead people are never able work the front to get the tips.  They are doing most of the work and we are getting paid the same as they are and making more tips.  They asked us if we are still committed to working the working the Tacoma Dome.  We said that we were.  We just don’t always have 6 people to bring.  The PTTE has also been asked by the PTA if they could join this fundraiser.  The PTTE is going to present to them a plan that they bring a lead and more people, we would not lose our spot at the Tacoma Dome, but the more people we have to work the better off we will all be.  PTTE wants us to be clear that we cannot replace someone at the last minute.  The names that have signed up are submitted to the Dome weeks ahead of time and they are cleared through them first.  So someone cannot just walk in the day of the event and be able to work.  The incentive that the PTTE is going to offer for a lead position is $100 per lead and the rest of the percentage will be divided evenly between the works.  If there the inventory does not equal out at the end of the night and we are fined it comes off the head of that lead persons pay.  Aaron will put a call out to other parents to see if we can get more help from them.  We did not sign up for a lead at this time.

B.                   Band Director’s Report

1.       Band,  Aaron Ruff

·         This is the first time that we have had a suggested donation of $2.00 at the door and we brought in $730.00.  A 7^th Graders Grandfather is the CEO of Fife Community Bank and they made a donation of $500.  Total $1230 + change.  This was put into the Booster Club account so that Aaron can use the money for both OMS and OHS.  Because of this he was able to purchase 4 different concert tongs to be at the Middle School, but will bring them to the High School for concerts.  He was also able to purchase a set of Synthetic temples, concert cymbal stands, castanets and sleigh bells.  He is asking that the remainder of the money be put on the discretionary fund.  Motion made by Deb. And seconded by Jennifer.  All in favor.

·         Aaron is asking that part of the $1100 allocated for repairs be moved to the cover the cost of the March 15^th New port Jazz Festival registration fee.  The cost is $250.  There are no new repairs that are urgent and need to be made now.  Melanie made a motion for the $250 to be moved and used for the registration fee and Deb seconded it.  All if favor.  ASB is trying to step up and cover the transportation cost.

·         Daffodil Parade is Sat. April 5^th.  Still need chaperones for this.

·         Band retreat is April 7-10^th.  This is during Spring Break.  Chaperones needed for both these events.  For the retreat we need more men to sign up to stay with the boys.  At this point we have enough women.

·         OPABC – optional sweatshirts have all been paid for and the invoice is ready to be paid.      

C.                  Pasta Dinner: Saturday, March 8, 2014 at OHS PAC

We are getting a committee together to plan this.  We will meet on Monday February 10.  Meagan R has the fliers ready.  We will charge $7.00 per person, $25.00 for family of 4 and $2.00 each additional person.  5 and under are free.       

D.            Other unfinished/open business?

VI.          New Business

A.      Tacoma Dome:  Upcoming shows we ARE doing: Miley Cyrus, George Strait, PBR (Professional Bull Riders)

B.      Other new Business?

VII.         Next Meeting:                  Monday-March 3, 7:00 pm OMS Band room                      

VIII.        Adjournment:   Motion to adjourn the meeting by Laura O., seconded by Melanie.  All in favor.

                                                Meeting adjourned at 8:12 pm.