November 3, 2014

                 Orting Performing Arts Booster Club      

Member Meeting

November 3, 2014
Monday, 7:00 pm
Orting Middle School
Facilitator:  Michael Melot, President

I. Call to Order   7:00 pm

II.   Introduction of Board.   Bret Lathrop and Andrea Melot, excused.

III. Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

IV. No minutes from October meeting due to technical issues.

V. Treasurer’s Report (Bret) - No report.  Low on band appareal, sold a lot at last concert. Will not reorder until next year.

VI. Unfinished/Open Business

A. Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…winning recipients receive a $2500 grant…selections made several times per year...VOTE REPEATEDLY (if possible)
B. Craft Fair:  Partnering with the PTA.  Kid crafts during the middle of the day.
1. Set-up between 7:30 - 9am;  Clean-up between 3 - 5pm
2. Brenda looking for folding tables and front table.
3. Looking for teens to load/unload.
4. Need help for refreshments.   (Brenda will create sign-up sheet.)

VII. New Business

A. Tacoma Dome:  Please make sure your food handler’s card / alcohol server’s card is up to date.  Upcoming shows:  Thursday, November 20, Fleetwood Mac.; Judas Priest, Nov. 22;  Monster Trucks - January 9,10, 11;  Saturday, March 28- Maroon 5.  Sign-up sheet is being passed.  Please include a valid email address.. we have had some emails returned as undeliverable to the addresses we have.    

B. Spaghetti Feed.  Brenda will check on date...March 21?

VIII.   Director(s) Time

A. Buffalo Wild Wings.. possibly $300-$500 raised.
B. Jazz band to Spokane this weekend.  $500 donation to Jazz band. Will only use $500 from Boosters budget.  $65 per person.  Bus was less.
C. Middle School doing better.  A & G will be doing some team teaching with Jazz band.  8th grade struggling;   6th and 7th doing well.   OMS Concert Dec. 9.

VIIII. Next meeting: Monday, December 1 @ 7pm @ OHS
 
X. Adjournment: Motion to adjourn the meeting by   Deb T. Melanie seconded by Brenda
All in favor.

Meeting adjourned at   7:00  pm.
 

October 6, 2014

Orting Performing Arts Booster Club 

 Member Meeting

Oct 6, 2014
Monday, 7:00 pm
Orting Middle School
Facilitator:  Michael Melot, President

I. Call to Order   7:01 pm

II.   Introduction of Board.   Meeting conducted by Melanie (VP).

III. Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

IV. Reading and approval of minutes from Sept. meeting , motion by Brenda 2nd by Suzanne.

V. Treasurer’s Report (Bret) - Budget meeting was held.  All audits for 2013-2014 completed.  It was a "healthy year."  Positive balance.
A.      Form 990 filed.. 10/6
B.       Any who purchased items for the pasta feed and want to be reimbursed need to provide receipts.
C.       Rough draft of new budget proposed but not voted on.

VI. Unfinished/Open Business

A. Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…winning recipients receive a $2500 grant…selections made several times per year...VOTE REPEATEDLY (if possible)

VII. New Business

A. Tacoma Dome:  Please make sure your food handler’s card / alcohol server’s card is up to date.  . Upcoming shows:  Thursday, November 20, Fleetwood Mac.; Judas Priest, Nov. 22; Monster Trucks - January 9,10, 11  Saturday, March 28- Maroon 5.  Sign-up sheet is being passed.  Please include a valid email address. We have had some emails returned as undeliverable to the addresses we have.
B. The next football game is Friday, Oct. 10,  Andrea and I will be covering the table unless there is someone else who is willing.  
        C.   Email was sent to members with link for permits and licenses  for T-Dome.
D. Pep band meals.  A big thanks to Brenda L. for taking care of feeding the kids and making sure that food is actually there.
E. Craft fair:  Brenda, Megan and Noel are in charge.  Check date and reservations.

VIII.   Director(s) Time

A. Aaron expressed desire for a keytar.  Motion made by Deb T. for $750, 2nd by Louise H. for purchase of Keytar.  Aaron will coordinate with Bret for the specifics of purchase.
B. Geoff said thanks to the District for 4 new bassons and a marimba.  MS concert will not be combined with the HS.  Dec. 9th @ 7pm.
C. November 1: Buffalo Wild Wings..fundraiser.  Fliers available at the door.

IX. Next meeting: Monday, November 3 @ 7pm @ OMS
 
X. Adjournment: Motion to adjourn the meeting by   Deb T. seconded by   Tanya
All in favor.

Meeting adjourned at   7:49  pm.
   

Meeting Minutes 9/8/2014

Orting Performing Arts Booster Club                                                                                                                        Member Meeting

Sept. 8, 2014

Monday, 7:00 pm

Orting Middle School

Facilitator:  Michael Melot, President

I. Call to Order   7:01 pm

II. Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III. Reading and approval of minutes from July meeting (passed around).

IV. Treasurer’s Report (Bret) - was passed around.  Bret was not in attendance.

V. Unfinished/Open Business

            A.     Band Director’s Report
                     1. HS Band,  Aaron Ruff    discussed band retreat
             2.     MS Band,  Mr. Smith     announced rental night on Wednesday
           B.      Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…                      winning recipients receive a $2500 grant…selections made several times per                                        year...VOTE REPEATEDLY (if possible)
           C.      501c3... information given to Treasurer about Form 990 prior to meeting.
           D.     Merchandise.  Motion made by Melanie E. for prices to be set at $30 for sweatshirts.                            $35 for 1/4 zip.  2nd -  by Mindy B.  Motion passed.
VI. New Business

A. Tacoma Dome:  Please make sure your food handler’s card / alcohol server’s                     card is up to date.  Upcoming shows: September 13: Katy Perry; Friday,                     September 19; Blake Shelton;  Thursday, November 20; Fleetwood Mac.  Sign-                     up sheets passed.
B. The first Home football game is Sept 12, same night as Blake Shelton, Mindy will                     set at the table.  We have the cash box for you and the card device.
C. Budget Meeting was held.   Audit findings were passed around.
D.   Email to be sent to members with link for permits and licenses  for T-Dome.
E. Pep band meals.  Brenda L. and Megan R. to oversee.

VII. Next meeting: Monday, October 6 @ 7pm @ OHS
 
VIII.        Adjournment: Motion to adjourn the meeting by  Andrea M.   seconded by   Brenda L.                             All in favor.

Meeting adjourned at        7:56 pm.
   

OPABC MEETING TONIGHT

Hey Boosters... tonight is our monthly membership meeting at 7pm in the OHS band room... see you there!  Oh... AND BRING A FRIEND!

April 14, 2014 - Member Meeting

Orting Performing Arts Booster Club                                                                                          

Member Meeting

April 14, 2014

Monday, 7:00 pm

OHS Band room

Facilitator:  Brenda Lunden, President

 

I.                    Call to Order 7:05 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from January meeting (passed around). 

                Motion to approve by Melanie E. seconded by Mike M.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett was out of town.

V.            Unfinished/Open Business

A.                   Band Director’s Report

1.       Band,  Aaron Ruff

·            Robin from OPS meet the MS band to be the administration person for the daffodil parade.  None of the OMS administrators were able to help out that day.  The OMS kids were also not able to get back into the building after the parade very quickly. 

·            Retreat was 2 days later.  It was very good.  The clinicians had a positive interaction with the students.  Playing as a group really jumped up.  We are still short 2 sponsorships for the retreat.  Private funds were made available during the meeting.

·            Last Fundraiser of the year.  This fundraiser has the potential to close all the bare bones instrumental holes that we have.  The fundraiser is selling Route 66 cards and nationally shipped card for coffee.   We need 2 new tuba’s, French horns and percussion still has wholes.  Mike M. will donate one French horn.

·            When is a good night to have a parent meeing night to try and get more parent involvement.  We decided May 5^th at 7:00 pm and we will try and include 5^th grade parents.

·            April 26^th is band camp for 3-5^th graders from 9:00am – 1:30pm cost $5.00 and they need to bring a sack lunch.

·            Large group competition for MS is next week.

·            HS Large group competition is May 10^th.

·            End of the Year concert is June 4^th and rehearsal will be June 2^nd from 4-7.  Dinner will be served.

·            Graduation is June 10^th everyone else the last day of school is June 18^th.

B.                  Pasta Dinner: Everyone loved the way we stepped it up.  Aaron now has 55 entries who want to do solo’s for next year.  No one got the 2 different times for dinner.  We now want to have it as one event.  Dinner and Dance.  We will raise the price and have it as a 3 hour event.  We can also bring in Jazz bands from other schools to perform.  We want to rent the kitchen for 2 hours too.

C.                  Tacoma Dome shows Done:  Bull Riders and George Strait.  There was a concern about the tips.  It was not made clear how this was to be done.  We understood that the tips would be divided 3 ways only.  Then at the last show at the last minute we were asked to divide them in percentage of how many people each group had show up.  This was discussed and then decided that we would just divide the tips 3 ways only.

D.            Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff…winning recipients receive a $2500 grant…selections made several times per year...VOTE REPEATEDLY (if possible)

VI.          New Business

A.      Tacoma Dome:  upcoming show:

B.      Nominations for Officers being accepted April and May; VOTE WILL BE HELD AT THE JUNE MEETING.

a.       President: 2 year term – Mike Melot has been nominated.

b.      Vice President: 1 year term

c.       Treasure: 2 year term

d.      Secretary: 1 year term

C.      Other new Business?

a.       PTTE is now going to mail all checks to the PO Box

VII.         Next Meeting:                  Monday, May 5^th 7:00pm @OMS band room

VIII.        Adjournment:   Motion to adjourn the meeting by Melanie E., seconded by Mike M.  All in favor.

        Meeting adjourned at 8:22 pm