Orting Performing
Arts Booster Club Member
Meeting
December 3, 2012
Monday, 7:00
OHS Band Room
Facilitator: Brenda Lunden, President
I. Call
to Order at 7:03 pm
II. Attendance sheet passed (attached)
III. Minutes (Tanya)
Topical reading of Nov. 5, 2012 minutes
Motion to approve by Melanie E., Seconded by Trina H.
All in favor, minutes approved.
IV. Treasurer’s
Report (Beckie, not present)
Recently Deposited:___________
Current Balance:______________
Outstanding:_________________
Brenda L. reported that a check for $700 went to the
attorney for his consulting work on the 501c3
application.
The Key Bank account remains open as at least two members
of the past board have not closed the account. Kevin H. to try to get with Andrea M. or Todd
C. to make this happen.
Insurance: The
PTTE’s coverage for OPABC’s Tacoma Dome service will expire in January.
V. Choir
Director’s Report (Jackie Backus)
Recently had a Dinner through ASB, $500 profit
Dec 11, OHS Choir Concert
Dec 15, Fundraiser, Holiday
Dessert Show
It is similar to a Talent Show but with
Christmas songs and desserts.
Dec 16, Performance at Pacific Place Mall, $200 for
performance
Dec 17, OMS Choir to Seattle Trip
Dec 18, Caroling and City Lighting
Early Spring, 20th Annual Variety Show
possibly featuring Alumni
Band Director’s
Report (Aaron Ruff)
OMS and OHS have the $1,000 repairs budget per semester
per school.
Trying
to build a library of instruments through these repairs.
Dec 2, Band Cabinet meeting discussed benefits of
practice logs, forced to new level of excellence.
Dec 4, Beginning Band Concert at OMS 7:00 pm, call time
6:00.
Brenda and Tanya to work merchandise tables,
meet at 6:00 pm
Dec 16, Dress Rehearsal for OHS Concert Band
Dec 17, Concert
Dec 7, 14, 18 , Pep games
Two students will be attending the PLU Honor Band in
January, each pay $110 fee.
Luke Smith and Kyle Dooley
January will kick off fundraiser, Butter Braids and Puff
Pastries
Jan 18 ?, Possible Alumni joining Pep game
Jan 19, tentative Fox Hollow performance
Feb, Orting Chamber of Commerce meeting performance
TBA, Orting Soldiers Home performance
OMS
solo books purchased through Orting Purchase Order
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*Needs*
Boosters to fund Pep and Drum line shirts. Cost of shirts would be reimbursed to the
club through the
students payment for his/her shirt.
Motion by
Tanya N. to fund the drum line shirts. Seconded by Trina H. All in favor, motion approved.
Motion by Deb
T. to fund the pep shirts. Seconded by Josh T. All in favor, motion approved.
Music Purchases for Jazz and OHS Concert Bands, $300
Motion by
Michelle T., Seconded by Kevin H., all in favor, motion approved.
Rhythm Books for OMS as discussed and approved in
November 5 meeting: no payment
Need invoice from printer so we can write a
check
VI. Open
Issues
A) Status of 501c3 Application (Andrea M.,
not present)
Brenda reported that Andrea has stated that
the application is ready to sign and send out
pending approval of new by-laws.
Original edited by-laws and revised version
of the by-laws were emailed to members twice
since
November 17 (the date of the board meeting to revise the by-laws), also hard
copies of
each were
available at the meeting to review.
Because there were no real changes to the by- laws and basically
corrections, the revised by-laws will be accepted as approved.
B) Tacoma Dome events
Monster
Truck Show, Jan 4 – 6, 2013
Friday,
Jan 4 Call Time 4:30
Brenda L
Tracy S
Eddie S
Josh T
Michelle T
Vonda W
Kim
Tanya N (?)
Saturday,
Jan 5 Call Time 11:30
Brenda L
Tracy S
Eddie S
Josh T
Michelle T
Melanie E
Kevin H
Sunday,
Jan6 Call Time 10:00
Tracy S
Eddie S
Josh T
Michelle T
Aaron R (?)
Meagan M (?)
Lady
Gaga, Monday, Jan 14, 2013
Brenda L
Aaron R
Meagan M
Josh T
Michelle T
Kim
Vonda W
Tracy S
Eddie S
Tanya N (?) -2-
C) Holiday Craft Fair
Saturday,
Dec 7, 2013 at Ptarmigan Ridge
Chairperson:
Trina H.
Noelle Woite (206)355-2541, willing to help
solicit crafters
Committee members:
Melanie E
Aaron R
Deb T
Entertainment by Band? Choir?
D) Pasta Feed
Saturday,
Feb 9, 2013 at Orting Eagle’s Hall
Possession of the hall from 2-10 pm
Committees:
Advertising> Tanya
Set-Up>
Food Prep>
Ticket Sales>
Tear Down>
Brief discussion
about Choir and Band joining forces for this fundraiser.
Sales could be divided by colored
tickets.
Good opportunity to try blending vocals with
jazz band.
Jackie B. suggested that because of the
timing of their Variety Show, Choir maybe be pressed, but willing to
participate in a small capacity.
E) Dinner for Concert Band Rehearsal, Sunday,
Dec 16, 2012
Shall the Booster Club provide a dinner?
Discussion: Menu, Purchase of menu items Aaron’s contact,
home prepared vs use of facilities.
Decision: Spaghetti Dinner, items purchased from
Aaron’s contact, prepare at facility.
Motion
by Trina H. to provide dinner for dress rehearsal night
Seconded
by Andrew L., all in favor, motion
approved.
F) Next meeting set for Monday, January 7,
2013, 7:00 pm at OHS Band room
VII. Adjournment
Motion to
close the meeting by Trina H., Seconded
by Melanie E.
All in favor, motion
approved, 8:03 pm
Following the meeting, the board members discussed the idea of requesting a
debit card from Union Bank for the club.
The card would be convenient for the Performing Arts Director(s) to use
for online purchases as well as for the Treasurer or other eligible board
member to use for approved needs of the club.
Motion was
made by Brenda L. to request the card from Union Bank.
Motion seconded
by Tanya N. with conditions: The
Treasurer would be in possession of the debit card and the Performing Arts
Directors could make approved purchases if they contact the treasurer with the
purchase information prior to the final checkout of purchase.
Josh T. and Becki M. in
favor.
Vote: All in favor, motion approved.
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