November 5, 2012
Member
Meeting
Monday, 7:00 pm
OHS Band Room
Orting Performing Arts Booster Club
Facilitator: Brenda Lunden
I. Call to Order at 7:02 pm
II. Attendance sheet passed (attached)
III. Minutes (Tanya)
Topical
reading of Oct 1, 2012 minutes
Motion to
approve by Melanie E., Seconded by Leanne C.
All in
favor, minutes approved.
IV. Open Issues
A) Status
of 501c3 Application (Andrea M.)
Andrea
is out of town. As far as we know the
application is ready to submit.
We
need to write a check to the attorney for his services, $_____
Write
a check to IRS for the application, $______
Unresolved.
B) Treasurer’s
Report (Beckie M.)
Recently
Deposited: $______
Current
Balance:$______
Outstanding:$______
(no
information available)
The
account at Union Bank is open. Minimal
deposited.
Balance
of funds is held in Key Bank, waiting for all checks to clear.
Eagle’s
Hall holding check we wrote to hold Pasta Feed date.
Brenda
L. will check with Kima at Eagles.
New
checks were ordered and have arrived.
C) Tacoma
Dome events
Friday, Jan 4th – Sunday Jan 6th
2013, Monster Truck Show
Deb
T.
Melanie E. (Saturday only)
Josh & Michelle T.
Brenda L.
Melanie E. (Saturday only)
Josh & Michelle T.
Brenda L.
Tanya
N. (Friday only)
Monday, Jan 14, 2013, Lady Gaga
Brenda
L.
Aaron R.
Josh & Michelle T.
Meagan M.
Aaron R.
Josh & Michelle T.
Meagan M.
Tanya
N. (maybe)
D) Holiday Craft Fair, Saturday, December 7, 2013
Trina
Hamlet, Committee Chair (not present)
Need
committee members to help her
The
application to use the Ptarmigan Cafegymatorium is in but not able to process
until
June 2013.
Discussion as follows:
$30
per hour kitchen use
no
minors
contact
Joann for kitchen personnel
no
charge on OMS cafeteria
Baked
goods CAN be sold if we have a declarative sign.
General decision reached that we should
prepare baked goods/sandwiches being sure
to
maintain and monitor hot/cold temperatures during the event.
Leann
C. offered to do some baked goods.
Deb
T. offered to help with food.
E) Pasta
Feed, Saturday, February 9, 2013
Need
Committee Chair.
Committees
to oversee advertising, set-up, tear-down, serving, ticket sales, etc.
Orting
Eagles Hall, secured with deposit.
Noon
– 10:00 pm
We
need to think about menu and headcount.
Begin
advertising January 1st.
F) Merchandise
Table
Playoff Football Game, Nov 9th set
up 6:00 pm
1st
half: Melinda B, Josh and Michelle T.
2nd
half: Jennifer C. and Mike McC.
Discussion: Merchandise ideas
stadium
blankets (Leanne C has some details about)
foam
fingers
display
merchandise at Fox Hollow (requested by Joann Tracy, owner)
and
at Cope’s Pharmacy
Discount
sweatshirts to help move sales, possibly Playoff Special promo
Motion
made by Tanya N. to discount sweatshirts by $5
Seconded
by Josh T., all in favor, motion approved.
G) Pep
Feast (Tanya N.)
Friday, Nov 9th, 4:40 pm, OHS
Band Room
Tator
Feast
Jennifer
C.: baked potatoes, cheese, bacon
Melanie
E.: salad, dessert, rolls
Kathryn
S.: bottled water, plastic forks, paper
plates, napkins
Tanya
N.: sour cream, chopped green onions
V. New Business
A) Band
Director’s Report (Aaron Ruff)
Review of Jazz to Spokane trip of Nov 2-4, 2012
Travelling
by bus gave a very positive community feel.
The
Orting and Deer Park
performances was a strong confidence builder,
possibly
make this a yearly effort.
Whitworth
Jazz I and Kenny Barron performances…
Students
request Booster Club to consider possibilities in using Charter Bus with
bathroom,
entertainment.
Must
also consider insurance liabilities in this circumstance as well (Beckie M.)
8th grade invitation to Pep Band
Those
who express interest get assigned a buddy.
It’s helping out a lot.
Matter of interest:
Chinook
Wind Productions
chinookproductions@comcast.net
7815 23rd Street West, Tacoma, WA 98466
(253) 565-9932
(253) 565-9932
Recording
session to feature OMS and OHS bands on CD and/or digital downloads
$300
for session in classroom
Proposal
to have OPABC to chip in money, all bands funding representation.
Due
to past Band on CD efforts that never
materialized, it was suggested that there
would
be no pre-sales. Make the CD, then have
it to offer, “Here it is…”
No
decision.
Success Targets- Practice Logs
Recording
practice will take band to the next level. Due every Tuesday.
120
minutes due for OMS, 240 minutes due for OHS.
At
times when Pep Band performs for sporting events, practice log times shall be
mitigated
but not omitted.
Success Targets- Dress Rehearsal for
Concert Band
Advantages
of being able to practice together as one band
and
adjust to PAC acoustics.
Proposed
that parents could plan a meal, similar to Pep Feast to provide before
the
dress rehearsal.
Discussion: Because dinner would provide for the entire
band, this larger headcount
may
present a hardship for some who want to participate.
Suggested
reimbursement from OPABC for food costs.
Pros
and Cons regarding the booster clubs responsibilities toward this proposal.
Decision: Plan a dinner for the Winter Concert dress
rehearsal, count the cost
Decide
whether to go forward from there.
Tri-M annual renewal fee due presently,
$100
Motion
by Michelle T. to pay $100 Tri-M renewal
fee
Seconded
by Deb T.
All
in favor, motion approved.
Rhythm Reading Packets for OMS
Packets
are falling apart and unusable. Need to
be rebound.
Description: heavy duty binding, laminated pages. $7.00 per book
Total
of $400 for rebinding of entire OMS set.
Motion
by Laura O. to pay $400 for OMS Rhythm Reading Packet rebinding
Seconded
by Michelle T.
All
in favor, motion approved.
Solo Literature books
for
solo competitions
$70-$100
No
motion.
Instrument Needs
OHS
Chimes, estimate $3,877
OHS
Tuba (The one being used is actually on loan from the Salvation Army through
connections
with Aaron. Bass Trombone on loan as well)
OMS
Sousaphone
No
motion.
B) Choir
Director’s Report (Jackie Backus)
not
present, no information provided
Discussion:
Need to set up a budget
No decision.
Insurance for the club. The Board can vote by email however the Board
must vote unanimously on this decision. If not unanimous, then it goes to general
meeting for a vote. Beckie M. to research companies/quotes
C) Next
meeting:
Monday,
December 3rd, 7:00 pm, OHS Band Room
VI. Adjournment
Motion to
close the meeting by Mindy B., Seconded by Beckie M.
All in
favor, motion upheld, 8:17 pm
Upon adjournment,
discussion arose among board members
regarding the extended time needed before ability to transfer all of OPABC
funds from Key Bank over to Union Bank.
Allowing this extension would present a hardship in fulfilling the
club’s commitments and continues to “tie the hands” of the treasurer.
Decision: Write a check to transfer $8,000 to the Union
Bank account while leaving the balance in Key Bank to fulfill all fees and any
checks still needing to clear.
With the Board in full agreement, it is proposed to re-open
the meeting as most of the attending members were still present.
At approximately 8:28 pm, meeting re-opened by Brenda L.
Proposal: In order to fulfill our commitments and provide
funding for presented needs, a check for
$8,000 written from the Key Bank account and deposited into
the Union Bank account can be written to transfer funds until the Key Bank
account is finally closed. This will
leave a small balance in Key Bank to take care of fees and checks still needing
to clear.
Motion by Beckie M. to write a check for $8,000 off of Key
Bank account to transfer into Union Bank.
Seconded by Deb T.
All in favor, Motion approved.
Brenda L. will email the signers on the account.
Adjourned, 8:43
pm
