Music

Thursday, December 6, 2012

December 3, 2012 Member Meeting Minutes



Orting Performing Arts Booster Club                                                                       Member Meeting
December 3, 2012
Monday, 7:00
OHS Band Room
Facilitator:  Brenda Lunden, President

I.          Call to Order at 7:03 pm

II.         Attendance sheet passed (attached)

III.        Minutes (Tanya)
            Topical reading of Nov. 5, 2012 minutes
            Motion to approve by Melanie E., Seconded by Trina H.
            All in favor, minutes approved.

IV.        Treasurer’s Report (Beckie, not present)
            Recently Deposited:___________
            Current Balance:______________
            Outstanding:_________________
            Brenda L. reported that a check for $700 went to the attorney for his consulting work on the 501c3              application.
            The Key Bank account remains open as at least two members of the past board have not closed the                account.  Kevin H. to try to get with Andrea M. or Todd C. to make this happen.
            Insurance:  The PTTE’s coverage for OPABC’s Tacoma Dome service will expire in January.

V.         Choir Director’s Report (Jackie Backus)
            Recently had a Dinner through ASB, $500 profit
            Dec 11, OHS Choir Concert
            Dec 15, Fundraiser, Holiday Dessert Show
                        It is similar to a Talent Show but with Christmas songs and desserts. 
            Dec 16, Performance at Pacific Place Mall, $200 for performance
            Dec 17, OMS Choir to Seattle Trip
            Dec 18, Caroling and City Lighting
            Early Spring, 20th Annual Variety Show possibly featuring Alumni

           
            Band Director’s Report (Aaron Ruff)
            OMS and OHS have the $1,000 repairs budget per semester per school.
                        Trying to build a library of instruments through these repairs.
            Dec 2, Band Cabinet meeting discussed benefits of practice logs, forced to new level of excellence.
            Dec 4, Beginning Band Concert at OMS 7:00 pm, call time 6:00. 
                        Brenda and Tanya to work merchandise tables, meet at 6:00 pm
            Dec 16, Dress Rehearsal for OHS Concert Band
            Dec 17, Concert
            Dec 7, 14, 18 , Pep games
            Two students will be attending the PLU Honor Band in January, each pay $110 fee.
                        Luke Smith and Kyle Dooley
            January will kick off fundraiser, Butter Braids and Puff Pastries
            Jan 18 ?, Possible Alumni joining Pep game
            Jan 19, tentative Fox Hollow performance
            Feb, Orting Chamber of Commerce meeting performance
            TBA, Orting Soldiers Home performance
            OMS solo books purchased through Orting Purchase Order                                                         




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            *Needs*
            Boosters to fund Pep and Drum line shirts.  Cost of shirts would be reimbursed to the club through the
            students payment for his/her shirt. 
            Motion by Tanya N. to fund the drum line shirts.  Seconded by Trina H.  All in favor, motion    approved
            Motion by Deb T. to fund the pep shirts.  Seconded by Josh T.  All in favor, motion approved. 
            Music Purchases for Jazz and OHS Concert Bands, $300
            Motion by Michelle T., Seconded by Kevin H., all in favor, motion approved.
            Rhythm Books for OMS as discussed and approved in November 5 meeting:  no payment
                        Need invoice from printer so we can write a check

VI.        Open Issues
            A)         Status of 501c3 Application (Andrea M., not present)
                        Brenda reported that Andrea has stated that the application is ready to sign and send out
                        pending approval of new by-laws. 
                        Original edited by-laws and revised version of the by-laws were emailed to members twice                           since November 17 (the date of the board meeting to revise the by-laws), also hard copies of
                        each were available at the meeting to review.  Because there were no real changes to the by-                           laws and basically corrections, the revised by-laws will be accepted as approved. 
           
            B)        Tacoma Dome events
                        Monster Truck Show,  Jan 4 – 6, 2013
                        Friday, Jan 4 Call Time 4:30
                        Brenda L
                        Tracy S
                        Eddie S
                        Josh T
                        Michelle T
                        Vonda W
                        Kim
                        Tanya N (?)
                        Saturday, Jan 5 Call Time 11:30
                        Brenda L
                        Tracy S
                        Eddie S
                        Josh T
                        Michelle T
                        Melanie E
                        Kevin H
                        Sunday, Jan6 Call Time 10:00
                        Tracy S
                        Eddie S
                        Josh T
                        Michelle T
                        Aaron R (?)
                        Meagan M (?)


                        Lady Gaga, Monday, Jan 14, 2013
                        Brenda L
                        Aaron R
                        Meagan M
                        Josh T
                        Michelle T                                                                                                                           
                        Kim
                        Vonda W
                        Tracy S
                        Eddie S
                        Tanya N (?)                                                                                                                                           -2-

            C)        Holiday Craft Fair
                        Saturday, Dec 7, 2013 at Ptarmigan Ridge
                        Chairperson:  Trina H.
                        Noelle Woite (206)355-2541, willing to help solicit crafters
                        Committee members: 
                        Melanie E
                        Aaron R
                        Deb T
                        Entertainment by Band? Choir?

            D)        Pasta Feed
                        Saturday, Feb 9, 2013 at Orting Eagle’s Hall
                        Possession of the hall from 2-10 pm
                        Committees:
                        Advertising> Tanya
                        Set-Up>
                        Food Prep>
                        Ticket Sales>
                        Tear Down>
                        Brief discussion about Choir and Band joining forces for this fundraiser.
                        Sales could be divided by colored tickets. 
                        Good opportunity to try blending vocals with jazz band.
                        Jackie B. suggested that because of the timing of their Variety Show, Choir maybe be pressed,                                       but willing to participate in a small capacity.

            E)        Dinner for Concert Band Rehearsal, Sunday, Dec 16, 2012
                        Shall the Booster Club provide a dinner?
                        Discussion:  Menu, Purchase of menu items Aaron’s contact, home prepared vs use of                                                  facilities. 
                        Decision:  Spaghetti Dinner, items purchased from Aaron’s contact, prepare at facility.
                        Motion by Trina H. to provide dinner for dress rehearsal night
                        Seconded by Andrew L., all in favor, motion approved.
           
            F)         Next meeting set for Monday, January 7, 2013, 7:00 pm at OHS Band room

VII.       Adjournment
            Motion to close the meeting by Trina H., Seconded by Melanie E.
            All in favor, motion approved, 8:03 pm

Following the meeting, the board members discussed the idea of requesting a debit card from Union Bank for the club.  The card would be convenient for the Performing Arts Director(s) to use for online purchases as well as for the Treasurer or other eligible board member to use for approved needs of the club.
Motion was made by Brenda L. to request the card from Union Bank.
Motion seconded by Tanya N. with conditions:  The Treasurer would be in possession of the debit card and the Performing Arts Directors could make approved purchases if they contact the treasurer with the purchase information prior to the final checkout of purchase.
Josh T. and Becki M. in favor.
Vote:  All in favor, motion approved.           

                       
           
           

           
           

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Wednesday, December 5, 2012

Volunteers Needed!

Greetings Booster Club Members!

If you hold current food handlers/alcohol servers cards, your help is desperately needed in the concession stand at the UFC Fights in Seattle on Saturday, Dec. 8th!  4 more adults are needed!!

Meet at Sumner Winco at 8:30 a.m. Call time in Seattle is 10:00; serve until 7 p.m. 

Please contact Tracy Somers @ 253-217-1972 if you can help! This is a great way to help raise money for our Performing Arts Program!