Orting Performing Arts Booster Club Member Meeting
April 8, 2013
Monday, 7:00 pm
OHS Band Room
Facilitator: Brenda Lunden, President
I. Call
to Order 7:05 pm
II. Attendance
Sheet passed, attached
III. Minutes
(Tanya)
Topical
reading of the March 4th minutes.
Motion
to approve, Mindy. Seconded by
Kevin. Minutes approved.
IV. Treasurer’s
Report (Beckie, not present)
V. Open
Business
A. Director’s Reports
1. Choir Director, Jackie Backus (absent,
sick)
2. Band Director, Aaron Ruff
·
Review of
Retreat success
·
New Drumline
gear assembled
·
Daffodil Parade,
Saturday April 13
Chaperones needed (signup sheet passed)
Call time for OHS, 7:30 am
Call time for OMS, tbd
·
May 11, OHS
Concert Band Large Group Festival at Spanaway Lake
Registration
$135 due this week, transportation covered by ASB
May 18, OMS
Concert Band Large Group Festival at Spanaway Lake.
Registration
$135, due next week, seeking ASB to cover transportation
Motion by
Michelle to pay $270 to cover registration fees. Seconded by Andrea. Motion approved with all
in favor.
Aaron to contact
Beckie with copies of registration.
·
Upcoming events:
Chamber of
Commerce
Old Soldiers
Home
End of Year
Concert
·
Fundraising idea
for summer: High Cedars Glow Ball Tournament
Further investigation
needed.
B. Holiday Craft Fair (Trina)
Flyer
and registration applications ready for printing.
First
crafter’s deposit, check submitted to Brenda.
C. Spirit wear (Brenda)
·
Cardinal design
submitted by Chelsee, motion to approve this design by Trina,
Seconded by
Mindy, motion approved with all in favor.
Possibly contact Chelsee to alter the design for use as Falcon for the
middle school spirit wear.
·
Other items to
look into:
Stadium
blankets, Stadium seats, hats
Scarves (see
attached) http://www.ruffneckscarves.com/fundraising-custom-scarves
D. Pasta Dinner Debrief (Josh, not present)
VI. New
Business (Brenda)
A. Nominations being accepted through April
and May for VP and Secretary
B. The Rock, Battle of the Bands
Possible
competition for fundraising?
Discussion. Not interested.
C. Tacoma Dome Events, signup sheets passed
·
Mon, May 20-
Fleetwood Mac
·
Tues, July 9-
NKOTB, 98 Degrees, Boys II Men
·
Sat, Aug 31-
Taylor Swift
D. 501c3 update, (Tanya)
Contacted the IRS, our application
has been assigned but has not yet been evaluated.
There is however a discrepancy with
our address. The address that is listed
on our 501c3
application must match the address
listed on our EIN application or file a change of
address. IRS recommended a change of address letter, form
8822-B and fax to
(801)-620-7116
Andrea and Tanya to follow up.
VII. Next
meeting: Monday, May 6, 7:00 pm @ OHS
Band Room
VIII. Motion
to adjourn by Tanya, Seconded by Trina.
Approved, meeting adjourned 8:05 pm.
