November 4, 2013 Member meeting

Orting Performing Arts Booster Club                                                                                                                        Member Meeting

November 4, 2013
Monday, 7:00 pm
OHS Band room

Facilitator:  Brenda Lunden, President

I.                    Call to Order 7:01 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from September’s meeting (passed around). 

                Motion to approve by Melanie E., seconded by Michael M.  All in favor.

IV.          Treasurer’s Report (Bret)

Bret now has all the paperwork done at the bank so we can get a credit card reader.  Please see attached for financial report.  We just needed to know when the clinicians for the Camp Arnold need to paid.  Aaron told us by the end of April first of May.

Motion to approve treasure report: Tanya N. 2^nd Melanie E.  All in favor

V.            Unfinished/Open Business

                A.            Director’s Report            

1.       Band,  Aaron Ruff

·         November 24^th Woodstick event.  This is by Crime Stoppers and how they raise their money to help the community.  Since they bought our drum line last year they have asked our drum line to perform a 5 to 10 minute slot.  Woodstick is in Bellevue.  We are trying to work out transportation.

·         Dec. 4^th is beginning band concert.  We need to sale MS gear here.  HS can come to earn extra credit by helping with set up and clean up and watching the band students.  7pm at the MS and call time is 6pm

·         Dec. 7^th is the Craft Fair. – Jazz will play.  We will have holiday music playing during the gap times of the band playing.  Kids need to come and help with set up and clean up.

·         Basketball season starts in December for pep band

·         Dec 19^th Winter Concert.  Dress rehearsal Wednesday December 18^th.  Maybe we can do an ice cream bar after practice or kids donate $3.00 for pizza.

·         Check should be coming from Buffalo Wild Wings.

·         Jazz trip this past Friday went really well.  The kids represented us very well.  The concert was great and the kids were excited about the performance.

·         Discretionary Fund – WE have a turn table in the band room now and they need records to listen to Jazz etc. music.  The cartage on the turn table was replaced before we got it so we are not sure of needle size.  We either need to replace the cartage again or look into a new player.  Brenda has a player the band can use now, and it has a CD player with it.

·         The HS principal approached Aaron at the last concert and said that we should have a suggestion $2.00 donation at the door.  We thought this was a great idea.  The funds would go through ASB, but used only for the band.

 

                B.            Craft Fair (Trina, absent, Noelle W. was there)

                                                Saturday, Dec 7^th at PTR.  We do have vendors signed up, just not as many as Noelle would have liked.  We have 10 vendors so far plus our booth.  Noelle heard about a bakery in Kent where we can get pies for $1.00 and then we could sell them with hot cocoa and cider to make money too.  Brenda will send out an email for artificial trees and wreaths.  Suzanne and Trina have made contact, but we don’t know if any more vendors have signed up because their conversation.

                                                We need fliers to be printed.  Aaron can do it for free at the school.  Jennifer can make up the flier.  We can advertise in Hometown flier for free and also Craigslist. 

                                                Each vendor brings their own table.  A 6x8 space is $20.00 and a 10x10 is $40.00

C.            Glow-ball Golf . . . update on pursing this fundraiser for spring . . . (Mike McCoy)

                Aaron will get the information to Mike about talking to John @ the clubhouse and getting a date.

VII.         New Business

A.      Tacoma Dome:  Drake: December 4 . . . no word yet from PTTE if we are doing this one . . . . same night as OMS Winter Concert.

B.      Pasta Feed:

a.       Date: Feb?

b.      Time: ?

c.       Location: Pastor of River’s Edge approached us to see if we might be interested in holding it there.  We think this is a good idea or using the commons at OHS.  Aaron and Melanie will go and look at the kitchen and talk to the pastor at River’s Edge and get back to us.  We don’t want to use the Eagles again.

d.      Cost:  Think about raising the cost we will decide in Dec.

VII.         Next Meeting:                  Monday- December 2, 7:00 pm OHS Band room

VIII.        Adjournment:   Motion to adjourn the meeting by Melanie E., seconded by Tanya N.  All in favor.

               Meeting adjourned at 8:20 pm.