Sept 10, 2012 Member Meeting

September 10, 2012

Member Meeting

Monday, 7:00 pm

OHS Band Room

Orting Performing Arts Booster Club

I.              Meeting called to order 7:02 pm.

II.            Brenda Lunden opened by welcoming the many potential members from Choir with a brief intro.

               Attendance sheet was passed. (attached)

III.           Minutes from Aug. 13^th meeting passed. (Tanya)

                Motion to approve minutes was seconded and approved.

IV.           Open Issues

a)             Status of 501c3 Application (Andrea M., not present) still outstanding, unchanged.

                Note:  Upon approval, we will be able to establish insurance coverage.

                            Confirmation of temporary insurance coverage by PTA to be determined.

b)            Treasurer’s Report (Beckie)

                Process of transfer to Union Bank from Key Bank nearly complete.

                      Josh T. to sign paperwork to complete transfer.

                Orientation merchandise table sales $500+

                Aug. 31 football game merchandise table sales $200+

                Current Balance:  $9,056.59

                     Outstanding: Nothing outstanding

                     Actual Available Balance:  $9,051.59 (must leave $5.00 in account.)

                Approval for bari sax repair, to be addressed in Band Director’s Report below.

                Need to replenish Aaron’s Discretionary Fund?

                     Aaron addressed issues regarding fund amount.

                     Motion made by Mike M. to replenish fund with $500

                     Seconded by Beckie M.

                     approved/yay: Unanimous     unapproved/nay: 0.

c)             Tacoma Dome Concessions (Brenda)

                     FYI regarding tips:  OPABC volunteers donate tips to the club after any parking                                                         fee reimbursement.

                Linkin Park Wed, Sept. 5th; 9,000 attendees, stand sales total approx $8,300   

                     No check received yet.

                Motion by Michelle T. to open up for discussion:

                     The idea of reimbursing cost to the volunteers

                     for the fees for the Food Worker’s Card and the Alcohol Server Card. To provide incentive, volunteers would

                     work a given number of events; say 5, to obtain reimbursement. It is noted that this reimbursement money

                     would not come from the booster club but perhaps from money made from tips.  Possibly check with legal   

                     adviser regarding this issue.  TBD

                Justin Bieber, Tues, Oct 9^th

                Volunteers

                Aaron R., Meagan M., Jackie B., Brianna B., Tanya N., Jeff D. (confirm)

                January 2013 Events

                Monster Trucks

                Lady Gaga

d)            Christmas Bazaar (Brenda)

                Trina H. unable to act as Committee Chair due to family medical need.

                Needed, new Committee Chair

                Melanie E. to contact Noelle Woitte to investigate what is needed, our involvement, to go forward with this event.

                Aaron R. offered to chair committee if no one else steps up.

                     Lisa D. possible assist committee chair.

                This could also be an opportunity for band/choir to work together?

e)             Pasta Feed (Brenda)

                Thank you Melanie E. for securing location and date.

                Needed, new Committee Chair

                Orting Eagle’s Hall, February 9, 2013

                Time:  noon-10:00 pm

                Cost:  TBD

                Last year’s cancelled check for Eagle’s Hall deposit recovered. 

               With presentation to the Eagle's Hall Board, possible deposit waiver for Feb 9th event.                                   

                Other fees:  $50 (donation) for water and trash.

f)             PO Box (Tanya)

                Secured at USPS

                $58 plus two keys at $3 each.  Total $64.

                PO Box 1604, Orting WA  98360

                Beckie M. and Josh T. key holders.

                (Brenda) Post cards and business cards have been ordered and will be available

g)            Merchandise Table @ OHS Football Games (Josh)

                Merchandise shall be stored at OMS Band Room and moved stadium by the Pep Band,

                6:00 pm game day.

                Upcoming Games and Merch Table Volunteers

                Sept 21 with White River

                1^st half     Josh and Michelle T./Meagan M.

                2^nd half    Hamlets

                Oct 5 with Sumner

                1^st half     Hamlets

                2^nd half    Hamlets

                Oct 19 with Washington

                1^st half     Melinda B. /Trina H.

                2^nd half    Kevin H. / Brenda L.

                Oct 26 with Fife

                1^st half     Melinda B./ Trina H.

                2^nd half    Kevin H./ Brenda L.

                Lisa D. (choir parent) offered to make jewelry to be sold at merch table.

                                Profits to the choir.

h)            Pep Feast (Brenda)

                Meal provided by parents/supporters of the Pep Band on game day.  Pep Feast includes entrée,                  

                dessert, and bottled water.  Three volunteers needed for each “feast”.  Volunteers for each feast                      

                are responsible for providing condiments, paper plates, plastic ware, and napkins.  Preparation                         

                plans should include 25-30 servings.  Feast should be in the OHS Band Room ready to serve                                

                by 4:30 of game day.  If you would like to support but are unable to serve, you can drop it off to                                

                Brenda L. and she will be sure to deliver it to the school on game day.

                Sign-Up Sheet passed

                Sept 21 Chili Feast

                Louise H.

                Lucinda W.

                Melinda B.

                Oct 5 Spaghetti Feast

                Tanya N.

                ?

                ?

                Oct 19 Taco Feast

                ?

                ?

                ?

                Oct 26 Hot Dog Feast

                ?

                ?

                ?

V.            New Business

a)             Band Director’s Report (Aaron Ruff)

                Bari Sax repair

                $100 student contribution, $100 parent contribution

                Boosters to pay difference.  Total outstanding $748

                Band Retreat

                dates to be determined (mid-week of Spring Break 2013?)

                ++ better timing for parents/students due to holiday and Spring Break

                - - chaperone help?, clinician availability

                Public Call for instrument donation yields:

                     alto sax, tenor sax, clarinet and bass clarinet (some in need of minor repair)

                Possibly post Public Call to ortingnews.com

                Repair Budget for district instruments:

                     Superintendent approved $1,000 for instruments

                Curriculum Funds:

                     Superintendent approved $400 for OMS, $400 for OHS

                Priority Purchases for the year Aaron’s Wish List:

                     (See below)

                     Note:  OHS tuba and bass trombone are on loan, per Aaron, from the Salvation Army

                Jazz Trip to Spokane:

                Last year’s feedback from attendees:  “It was life changing”

                                “Students left pumped and inspired.”

                We will have to use a bus to transport this year.

                Estimate Costs

                $2,300 ($3.56 per mile, round trip, + 50 travel while in Spokane)

                Lodging free, Salvation Army

                Lunch, partial free, Salvation Army

                Discussion of OPABC contribution to off-set costs.

                     Motion to contribute $1,000 for Jazz Spokane Trip made by Mike M.,                                                                      

                     Seconded by Josh T.

                     approved/yay: Unanimous  unapproved/nay: 0.

                Sponsorship for financial needy:

                     four students in need of books; funds donated at the table, resolved.

b)            Choir Director’s Report (Jackie Backus)

                Seeking possible fundraising help through OPABC

                Concern with limitations regarding parameters and funds through ASB

                Presentation of Choir’s plans for the year:

                Oct 28 (?) Dinner Show

                Dec 14 Holiday Dessert Show

                Variety Show:  two shows: Alumni and Current students

                Musical: possibly Bye, Bye Birdie

                France Trip:  headcount of interested, TBD

                Partnership with band (?)

c)             New Sweatshirt Design (Brenda)

                Set up costs presented:  $20/one color, $30/2-3 colors plus cost of shirts

                Design presented.

                Discussion about current inventory levels.

                Note:  (Tanya) Feedback from Aug 31 game

                     Many asking for new merchandise.

                Possible discounted prices to move inventory discouraged.

                Aaron and Jackie to encourage artistic band members to submit new designs.

                Try to sell off more inventory before we order new design merch.

d)            Next meeting

                Monday, Oct 1^st, 7:00 OHS Band Room

                Motion by Beckie M.

                Seconded by Melanie E.; approved

VI.           Adjournment:  8:28pm

(Meeting Agenda attached)

                               

    

August 23, 2012 email

Hello OPABC Board members:

I was informed that I needed to do some prioritizing of the giant list I handed you so here are my top three items we are in need of right now and that when push comes to shove, I would like to buy before anything else (instrument wise, new music and repairs are always going to be needed). 

1)      HS 1.5 Octave Chimes - $5500 for a Mid-High Quality set.  Nearly every song we have played thus far has had these in it and the audience wouldn’t know it, but entire effects and sounds are missing from what we are performing due to not having all the gear necessary. 

2)      HS Tuba - $5000 for Mid quality. I moved the little tuba down to the middle school to create baby tuba players.  This means the only tuba we have at the HS that the school owns is the ratty beat up “Chester” that had custom metal work done on it at Bucky’s just to keep it working. 

3)      MS Sousaphone - $4000 for Mid quality. With the creation of tuba players at the middle school I need to have the option to train them for pep and marching which requires a sousaphone.  I would prefer to purchase the MS a new one rather than buy the HS a new one and give the MS “Thomas” the smelly, chew-wad infested one from the HS.  Sends a better message to parents that we are committed to getting both schools new gear, not just new for the HS and hand-me-downs for the MS.

 Thanks,

 Aaron Ruff, OMS/OHS Band Director