Orting Performing Arts Booster Club Member Meeting
January 7, 2013
Monday, 7:00 pm
OHS Band Room
Facilitator: Brenda Lunden, President
I. Call
to Order 7:03 pm
II. Attendance
Sheet passed (attached)
III. Minutes (Tanya N.)
Topical reading of Dec 3, 2012 minutes
Motion to
approve by Josh T., Seconded by Deb
T.
All in favor, minutes approved.
IV. Treasurer’s
Report (Beckie M.)
See also detailed statement attached.
A. Deposits: $10,581.57
Expenditures: 2,366.72
Balance:
8,214.85
Outstanding: Eagle’s Hall still has not cleared our
deposit check.
Perhaps holding it until event.
Motion to approve by Melanie E., seconded by Mindy B.
All in
favor, treasurer report approved.
B. (Brenda L.)
The approval last month of a debit card for
use by the Performing Arts directors has been withdrawn
and brought before the membership at this time. It has come to the attention of the board that the President
has no right of motion or vote. This issue is also being brought before the membership tonight. (see below: VII., section A. Bylaws)
Shall a
debit card be made available to the Performing Arts directors for convenience
online
purchases that have been pre-approved by
the membership; held by the treasurer?
Discussion:
Purpose
Safety
Pay
Pal?
Pre-loaded
Card?
Credit
Card?
Intermittent
replenish Discretionary Fund?
How
much?
Current balance of Discretionary
Fund: $200
Shall we add money to the Fund to
bring it back up to $500 or determine to raise the Fund overall amount?
Aaron
to evaluate a new figure and bring proposal to February meeting.
Overall,
the membership agreed that the intermittent replenishment of the Discretionary Fund was best idea brought forward.
Motion by Melanie E. to deny getting a
debit card, Seconded by Andrea M.
All in favor, motion approved.
V. **Question
Arose**
(Beckie M) Is Choir definitely a part of the club?
(Others) Do we need to vote Choir in? Should there be a vote?
Discussion:
As Choir is a Performing Arts program in the Orting School
District
Jackie Backus voiced that she is actually seeking for
additional parental involvement and passage of the 501c3 exemption
status for the club.
VI. Insurance
for the Club (Beckie M., Brenda L.)
(See attached copy of quote)
Farmer’s Insurance, Graham Hunt, agent
$1 million claims, allowed 2 claims a year.
$25 one time membership fee
$647 (includes membership fee) for one year of coverage.
Motion by
Tanya N. to purchase quoted insurance coverage for one year at $647.
Seconded by
Beckie M., All in favor, motion approved.
VII. Open
Business
A. Bylaws (Brenda L.)
Addition to bylaws Article VI, Section 1,
shall include:
The President of the Booster Club shall…
g) not make any motion or cast any vote
Request for bylaws to be passed.
Motion
made by Mindy B. to adopt bylaws; Seconded
by Melanie E.;
***Question
raised by John O.****
How are finances distributed to the PA
Directors?
Bylaws should specifically cover this
distribution.
Board to meet and discuss this bylaw
revision, present to membership at next meeting.
Motion
by Kevin H. to rescind the motion to adopt the bylaws.
Seconded
by Melanie E., all in favor, motion approved.
B. 501c3 (Brenda L., Andrea M.)
Application received from Andrea
mid-December. Board has reviewed
application and is presently
making sure that everything is in order so that it can be sent off.
With bylaws now in revision, application
cannot be sent off until bylaws are adopted.
C. Tacoma Dome (Brenda)
Lady Gaga
Monday, Jan 14th
Volunteers: Brenda
L.
Aaron R.
Meagan M.
Josh T.
Michelle T.
Kim H. (unconfirmed)
Vonda W. (maybe)
others?
D. Holiday Craft Fair (Trina H.,
Committee Chair, not present)
Saturday, Dec 7, 2013 at Ptarmigan Ridge
Committee members: Aaron R.
Kevin H.
Deb
T.
Melanie
E.
Mindy B.
Leanne
C.
others?
E. Performing Arts “Sweethearts” Pasta Feed
(Brenda L.)
Saturday, Feb 9, 2013, Orting Eagles Hall
Hall access 2:00 – 10:00 pm
Suggestion that the name be changed to Pasta
Dinner…
Recommendation of Josh T. to chair the event
by Tanya N.
Sign Up sheet passed for names, contact info
and desire of participation
Committee members: Aaron R.
Brenda
L.
Beckie
M.
Deb
T.
Bret
L.
Kevin
H.
Melanie
E.
Donna
F.
Michelle
T.
Meagan
M.
Tanya
N.
others?
Joint effort of Band and Choir?
Jackie Backus- Due to the Choir’s two Variety
Shows in February, the effort for Choir unfortunately
would be too burdensome.
F. Director’s Reports
Choir
Director, Jackie Backus
OMS concert, Variety Show, Alumni Variety
Show, OMS Talent Show
Band
Director, Aaron Ruff
Feedback discussion of Winter Concert
Lighting: created atmosphere, set the mood, reduced
noise from children, reduced movement/activity as lights were dimmed less people were
apt to move about…
Sound quality: Band shell can be
used to direct sound toward audience instead of into the curtains and up into the rafters. Risers can be built to raise each row of the band so as to be better seen and
heard.
Bret L. to obtain bids for
risers.
Set Changes: considering better way to transition…
Instrument Needs:
Baritone presented, broken slides…
Description of cost of similar quality
replacement and mid-quality replacement.
Motion
by Tanya N. to purchase a new Baritone; Seconded
by Beckie M.
Added:
Purchase range of $2,500 - $3,500
all in favor, motion approved.
VII. New
Business (Brenda L.)
Spirit-Wear Merchandise
·
Only two totes of
sweatshirts/tee-shirts left
·
Soliciting new
sweatshirt designs from OHS/OMS Band/Choir students
Submissions
turned in to PA directors no later than March 4.
PA students will vote for top
three designs in March.
OPABC members will vote on new
design from top three chosen by the students.
New merchandise ordered Spring
2013 and will be available to purchase by Fall.
·
Mary Hamlet
volunteered to sew black/red fleece hats, to donate for OPABC sale
·
Other merchandise
to consider:
stadium blankets, key chains, jewelry,
thermal cups, hats, foam fingers, tattoos, other?
VIII. Next
Meeting: Monday, February 4th, OHS Band
Room
IX. Adjournment
Motion to adjourn by Michelle T; Seconded by Josh T.; All in favor;
Motion approved, 8:30 pm
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