Music

Sunday, June 23, 2013

June 17, 2013 Member Meeting Minutes



Orting Performing Arts Booster Club                                                                                                                     Member Meeting
June 17, 2013
                Monday, 7:00 pm
Home of Brenda Lunden
19108 Pioneer Way E, Orting
Facilitator:  Brenda Lunden, President

I.             Call to Order 7:05 pm
II.            Attendance Sheet passed, attached
III.           Minutes (Tanya)
                Topical reading of the May 6 minutes
                Motion to approve, Andrea M, seconded by Bret L.  All in favor, Minutes approved.
IV.          Treasurer’s Report (Beckie)
                October-May Report passed, attached
                Eagles Hall returned our Pasta Dinner $100 deposit check. 
                Motion by Laura O. to approve, Josh T. seconded.  All in favor, Treasurer’s Report approved.

                Discussion:  (Andrea M)  A letter was received by Andrea M. from the IRS regarding our tax exempt status. 
                Andrea passed to Aaron.  As follow up questions emerge, Laura O. offered to review the letter.
Aaron to pass the letter to Laura for review and contact Tanya with further information. 
                                    
V.            Open Business
                A.            Director’s Report
                                1.            Band, Aaron Ruff
                                                Reimbursement/Purchases
                                                Reimbursement for end of the year plaques and awards purchase $101.18?
                                                OPABC approved unanimously via email, invoice needed.
                                                Materials for building cubbies for percussion at OMS?
                                                Tuba for OHS, Mackbrass.com $1,595?
                                                Reimbursement for Fundraising award of 1) $10 prize and 1) $5 prize?
                                                Motion by Josh T to pay for OPABC to pay for fundraising awards, seconded by Andrea M.
                                                All in favor, motion approved.
                                                Other:
                                                ASB fundraiser paid for 28” gong with stand and vibraphone.
                                                Desire to add a September Day Retreat to incorporate a sense of family and community
                                                among freshmen students and upperclassmen. 
                                                Music Day at Ptarmigan must be followed up on for better 2014 event.
                                                 Discretionary Fund- $0 balance, no need to increase $500 set amount

                Discussion:  (Andrea M) The possibility of presenting financial scholarship to graduating students. 
Response is favorable however the 501c3 would have to be altered to reflect this intent. 
Something to definitely consider in future. 

                B.            Holiday Craft Fair (Trina, not present)
                                Saturday- Dec 7, 2013 at Ptarmigan Ridge Gym
                C.            Spirit-Wear and Designs
                                Falcon proposal (attached) submitted by Tanya
                                Motion by Laura O to budget no more than $1,500 for sweatshirt orders, seconded by Mike M.
                                All in favor, motion approved.
                                For OHS, order should include 30 black hoodies in various sizes with new design.
                                For OMS, order should include 30 blue hoodies in various sizes with new design.
  
Discussion:  (Suzanne M) Idea of vinyl ponchos with the following information:
Rainponchosinc.com
Better quality-red vinyl poncho with black “O” at $6.75 eac with 48 count order $375,
$35 set up charge, $16.63 shipping
Lesser quality-clear plastic poncho with 200 county order, $110
No decision, no action
                                                                               
                 Stadium Blankets:  Brenda to follow up on online link at

                D.            Nominations/Election for new board members
                                Nominees are Mike McCoy for vice president and Melinda Brunson for secretary.
                                Motion made by Bret L to approve new board members.  Motion is seconded by Laura O.
                                All unanimously approve.  Brenda Lunden, President and Beckie Meek, Treasurer will remain as
                                officers of the OPABC board.

VI.          New Business
                A.            Tacoma Dome Events
                                Sign up sheets passed:
                                Tues, July 9- NKOTB, 98 Degrees, Boyz II Men
                                Sat, Aug 31- Taylor Swift
               
Discussion:  (Laura O.)  We need someone from OPABC to step into main position and take lead at the Tacoma Dome events.  It must be someone who can be counted on to be there every time. 
Most qualified are Brenda L, Josh T and Aaron R.

B.            Pasta Dinner 2014?
River’s Edge Church, Pastor Tyler Daniels has offered the use of their Orting church facility instead of
the Eagles Hall.
                C.            Financial Audit (Tanya)
                                This is a required committee.  Three people needed to audit.
Volunteers are Bret L, Mike M, and Melanie E.  Date?
                D.            Operating Budget (Tanya)
                                President, Treasurer and Director should meet and plan and operating budget. 
Budget must be prepared and presented to the membership at August meeting. 
No decision, no action
VII.         Next Meeting:  Monday- July 1, 7:00, home of Josh T. 
                208 Corrin Ave SW, Orting (located above Advanced Physical Therapy, entrance in back)
VIII.        Adjourn
                Motion to adjourn by Beckie M, seconded by Josh T.  All in favor. 
                Meeting adjourned 8:56 pm.