Orting Performing Arts Booster
Club Member Meeting
June
17, 2013
Monday, 7:00 pm
Home
of Brenda Lunden
19108
Pioneer Way E, Orting
Facilitator: Brenda Lunden, President
I. Call to Order 7:05 pm
II. Attendance Sheet passed, attached
III. Minutes (Tanya)
Topical
reading of the May 6 minutes
Motion
to approve, Andrea M, seconded by Bret L.
All in favor, Minutes approved.
IV. Treasurer’s Report (Beckie)
October-May
Report passed, attached
Eagles
Hall returned our Pasta Dinner $100 deposit check.
Motion
by Laura O. to approve, Josh T. seconded.
All in favor, Treasurer’s Report approved.
Discussion:
(Andrea M) A letter was received by Andrea M. from the
IRS regarding our tax exempt status.
Andrea
passed to Aaron. As follow up questions
emerge, Laura O. offered to review the letter.
Aaron to pass
the letter to Laura for review and contact Tanya with further information.
V. Open Business
A. Director’s Report
1.
Band, Aaron Ruff
Reimbursement/Purchases
Reimbursement
for end of the year plaques and awards purchase $101.18?
OPABC
approved unanimously via email, invoice needed.
Materials
for building cubbies for percussion at OMS?
Tuba
for OHS, Mackbrass.com $1,595?
Reimbursement
for Fundraising award of 1) $10 prize and 1) $5 prize?
Motion
by Josh T to pay for OPABC to pay for fundraising awards, seconded by Andrea M.
All
in favor, motion approved.
Other:
ASB
fundraiser paid for 28” gong with stand and vibraphone.
Desire
to add a September Day Retreat to incorporate a sense of family and community
among
freshmen students and upperclassmen.
Music
Day at Ptarmigan must be followed up on for better 2014 event.
Discretionary Fund- $0 balance, no need to increase
$500 set amount
Discussion: (Andrea M) The possibility of presenting
financial scholarship to graduating students.
Response is favorable
however the 501c3 would have to be altered to reflect this intent.
Something to
definitely consider in future.
B. Holiday Craft Fair (Trina, not
present)
Saturday-
Dec 7, 2013 at Ptarmigan Ridge Gym
C. Spirit-Wear and Designs
Falcon
proposal (attached) submitted by Tanya
Motion
by Laura O to budget no more than $1,500 for sweatshirt orders, seconded by
Mike M.
All
in favor, motion approved.
For
OHS, order should include 30 black hoodies in various sizes with new design.
For
OMS, order should include 30 blue hoodies in various sizes with new design.
Discussion: (Suzanne M) Idea of vinyl ponchos with the
following information:
Rainponchosinc.com
Better
quality-red vinyl poncho with black “O” at $6.75 eac with 48 count order $375,
$35 set up
charge, $16.63 shipping
Lesser
quality-clear plastic poncho with 200 county order, $110
No decision, no
action
Stadium Blankets: Brenda to follow up on online link at
D. Nominations/Election for new board members
Nominees
are Mike McCoy for vice president and Melinda Brunson for secretary.
Motion
made by Bret L to approve new board members.
Motion is seconded by Laura O.
All
unanimously approve. Brenda Lunden,
President and Beckie Meek, Treasurer will remain as
officers
of the OPABC board.
VI. New Business
A. Tacoma Dome Events
Sign
up sheets passed:
Tues,
July 9- NKOTB, 98 Degrees, Boyz II Men
Sat,
Aug 31- Taylor Swift
Discussion: (Laura O.) We need someone from OPABC to step into main
position and take lead at the Tacoma Dome events. It must be someone who can be counted on to
be there every time.
Most qualified are Brenda L, Josh T and Aaron R.
B. Pasta Dinner 2014?
River’s Edge Church, Pastor Tyler Daniels
has offered the use of their Orting church facility instead of
the Eagles Hall.
C. Financial Audit (Tanya)
This
is a required committee. Three people
needed to audit.
Volunteers are Bret L, Mike M, and Melanie
E. Date?
D. Operating Budget (Tanya)
President,
Treasurer and Director should meet and plan and operating budget.
Budget must be prepared and presented to
the membership at August meeting.
No decision, no action
VII. Next Meeting: Monday-
July 1, 7:00, home of Josh T.
208
Corrin Ave SW, Orting (located above Advanced Physical Therapy, entrance in
back)
VIII. Adjourn
Motion
to adjourn by Beckie M, seconded by Josh T.
All in favor.
Meeting
adjourned 8:56 pm.
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