July 1, 2013 Member Meeting

Orting Performing Arts Booster Club                                                                                 Member Meeting

July 1, 2013

Monday, 7:00 pm

Home of Josh Tallent 208 Corrin Ave, Orting

Facilitator:  Brenda Lunden, President

I.             Call to Order 7:05 pm

II.            Attendance Sheet passed, attached

III.           Minutes (Tanya)

                Topical reading of the June 17^th meeting. 

                Motion to approve by ______, seconded by _____.

IV.          Treasurer’s Report (Beckie, absent)

                No report

V.            Open Business

               

                A.            Director’s Report

                               

                                1.  Band,  Aaron Ruff

                                Per request, Aaron emailed appeals list to Tanya. 

Tanya to email Brenda and Beckie appeals list to help prepare for a budget.

Appeal for two Tubas.  The average Yamaha type brand of mid-grade quality runs about $5,000 each.

Shopping around for better bid, found mackbrass.com out of Virginia. Small operation, personal service.

Instruments made in America, high quality, no negative views.

Quote $1,578 each, shipping via greyhound $120.

Discussion:          We need to raise more money for this item.  Designated fundraiser?

                                Treasury concerns with available balance and new tax exempt status revocation. 

Must safeguard to prepare for taxable income, insurance that is due in January,                                                               certification renewals for the club…

Operating budget not established.

Fi-Audit report, now due, should show that our expenses have exceeded our income.

Priority to get together and establish an operating budget before Aug 1^st.

Tuba appeal tabled.

               

                                Jazz Band interviewed by CBS/News Tribune for an article of the band and our program. 

                                Needs approval of OSD Superintendant before publication.

                                Digital Pep Packets being prepared, working with Suzanne M.

                               

                                2.            Choir, Jackie Backus (absent)

                                                Jackie in contact with Brenda about Choir’s involvement. 

                                                Choir will step back from involvement with OPABC as the 501c3 is processing. 

               

                B.            Craft Fair (Trina, absent)

                                Saturday, Dec 7^th at PTR

                C.            Spirit-Wear

                                Hold off on order approved in the June 17^th meeting until we see samples as vectored.

                                Stadium blankets (Brenda), Rain Ponchos, other items…

                                New purchases pending operating budget approval.

VI.          New Business

                A.            Tacoma Dome (*sign up sheets passed)

                                *July 9- NKOTB, 98 Degrees, Boyz II Men

                                *July 28- Julion Alvarez

                                *Aug 31- Taylor Swift

                                Sept 26- Drake

                                Sept 27- Jason Aldean

                                Oct 5- Bon Jovi

                B.            “Pumpkin Fest Pancake Breakfast” Fundraiser?

                                River’s Edge Church possible location?  Date of Pumpkin Fest?

                C.            Back to School Orientation for OMS 6^th, 7^th and 8^th grades

                                Providing an informational table, membership drive.  Dates?

                Discussion:          How do we share information as a group? (Bret)

                                                We communicate club activities and announcements through our email, Face Book, and blog.

                                                Bret may be able to help with FB administrative settings…

                                                Must get the operating budget established.

                                                Fi-Audit meeting later in the month.

VII.         Next Meeting:                  Monday- August 5, 7:00 pm

                                                 at the home of Mike Melot 308 Mazza St. NE, Orting

VIII.        Adjournment:   Motion to adjourn the meeting by Laura O, seconded by Melanie E.  All in favor.

                                                Meeting adjourned at 8:18 pm.