Orting Performing Arts Booster Club
Member Meeting
September 9, 2013Monday, 7:00 pm
OHS Band/choir room
Facilitator: Brenda Lunden, President
I.
Call to Order 7:03 pm
II.
Welcome New Board Members: Mike (Vice- President) and Mindy (Secretary)
III. Attendance Sheet
passed, attached
IV. Minutes (Melinda)
Topical reading of
the August 5th meeting.
Motion to approve
by Tanya N., seconded by Melanie E.
V. Treasurer’s Report
(Beckie, absent)
Report given by
Bret L. information given from August 1st -30th bank
statement
Deposit: $2288.34 Balance on Aug. 1st
3481.50 Balance
on Aug. 31st 5764.84
·
Sweatshirts have been ordered cost will be $1250
+ tax. Andrea M will pick up merchandise
from Lovey and deliver to Brenda L. before Friday’s game. Bret has cash box set up for Friday’s game
·
The shirts from OMS are Blue bird on Black
shirt.
·
Discretionary Cash Fund to Aaron – we never
returned to this.
·
Brenda L would like to make and amendment to the
Bylaws that checks need to be deposited in the bank within 10 days of receiving
them.
VI. Unfinished/Open
Business
A. Director’s Report
1.
Band, Aaron Ruff
·
Aaron has receipt for June approval of Awards
and Plaque that we said we would purchase.
The cost is $101.74.
·
Numbers in the band are as follows. OHS Concert band has 72 kids, Jazz Band 21,
OMS 5th period 61, 6th period 75, and 7th
period 46. The OHS band is too large for
their room they are practicing on the stage.
The MS principal inquired about hiring a .4 teacher to help with the
band, but that will not happen this year.
Hopefully next year. They are
talking about buying out Ruff’s contract so he teaches 6 periods with no prep
period. Next year blend the two
directors.
·
2 fundraisers this year 1. Fall – Sell Coffee cards, similar to the candle cards. Buy a $20 card and get $40 value. 2 – Saturday after the fall concert they are
doing a Eat Wings Raise funds night through Buffalo Wild Wings.
·
The High School band is going on a Sunday
retreat to Camp Arnold, September 15th. This is to unite the band and the hope is
that this will decrease the time needed at the retreat at the end of the year.
·
Band contributions/scholarships – we have 9
children using district instruments so far.
We do not want a child not to take band because they can’t afford
it. There are 2 OHS students that need
help with the retreat, 1 OHS student that needs polo, 2 OMS students that needs
the polo and book paid for. Parents at
this meeting spoke up and paid for these items.
·
Aaron gave props for the best parent turn out
for the beginning year turn out to the meeting.
Tanya is still involved even though she no longer has a child in the
band.
·
Brenda L and Bret L. will be representing the
Booster Club at OMS book buying night.
2. Choir, Jackie Backus (absent)
B. Pumpkinfest
Pancake Breakfast: Brenda L
Put
on hold since we still have not heard
from the IRS
C. Craft Fair (Trina, absent, Noelle W.
was there)
Saturday,
Dec 7th at PTR. Suzanne M. has
received some business cards of interested vendors. She will send the contracts out to those
people. Noelle W. assured us that she
has people coming, just need to remind
them to turn in their contracts. She
encouraged us all to start spreading the word.
D. Spirit-Wear
Ordered…expecting
delivery on Thursday, Andrea M will pick them up and get them to Brenda L. who
will bring them to the game. Volunteers
for the first game are First half – Brenda L and Melinda B. no one has signed up for the second half.
·
We are putting on hold any additional
merchandise sells until we hear from the IRS.
VII. New Business
A. Tacoma Dome (*sign up sheets passed)
Sept
27- Jason Aldean
Oct 5- Bon Jovi
(John Oriolt and Therese Williams will not be working this event) Brenda L will be overseeing the cash count
and Aaron R. and possibly Josh T. will be overseeing the inventory count.
B. Treasurer: Becky Meek has stepped down from the role of
Treasurer. As it is a 2-year term, and
we are only 1 year into it, Bret Lathrop has volunteered to step in to serve as
Interim Treasurer until the end of the term (July 31, 2014). Suzzane M. made a motion to accept Becky’s resignation and Andrea M
seconded it. All in favor. Laura O. made a motion that Bret Lathrop be
made interim Treasurer starting Monday September 16, 2013. Deb T seconded the motion. All in favor.
New board members need to go to the bank to sign the bank signature card. Michael McCoy is replacing Joshua Tallent as
Vice-President and Melinda Brunson is replacing Tanya Noel as Secretary. Bret Lathrop is replacing Becky Meek as
Treasurer
C. Pep
Band Playing Schedule for Home Games:
Sept.
13, with Evergreen Sept.
20, with Franklin Pierce
Oct.
4 with Clover Park (Homecoming Game?) Oct
18, with Steilacoom
The dinner
will start of 5 pm for the pep band kids and food needs to arrive at
4:45pm. Tanya N is lead for the first
week.
D. Good of the order?
·
The finance subcommittee will meet Wednesday at
7 pm at Bret L house.
·
Brett L suggested that we finalize
contribution/scholarship to the band program so that it is in the budget. We have to account for all money needs.
·
Brett L is looking into a credit card reader for
us to use, but it will not be ready for this week’s game.
·
With the thought of full transparency with our
funds, Brett L is ordering a program with a 30 day free trial and $100 for the
year. This program will allow us to put
our books online and the board has access to see the information. We can also print out the end of the year
reports.
·
Marketing – Bret L is working on getting a
donate button on Facebook, Facebook needs more likes. At the camp coming up on Sunday we should be
there as a Booster Club to get parents to sign up to help. We should also be at the open house for OMS
and OHS to get parents interested in Boosters.
·
Laura O. said she would give a quarterly report
to the school board about what we have been doing as a Booster Club.
VII. Next Meeting: Monday-
October 7th , 7:00 pm OHS Band room
VIII. Adjournment: Motion to adjourn the meeting by Melanie E.,
seconded by Michael M. All in favor.
Meeting
adjourned at 8:22 pm.
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