Orting Performing Arts Booster Club
Member Meeting
October 7, 2013Monday, 7:00 pm OHS Band room/cafeteria
Facilitator: Brenda Lunden, President
I.
Call to Order 7:06 pm
II. Attendance: Please sign in on attendance sheet; provide
all requested information if we do not yet have it. (we will not share your
info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info
private) - attached
III. Reading and
approval of minutes from September’s meeting (passed around).
Motion to approve by Laura O., seconded
by Melanie E. All in favor.
IV. Treasurer’s Report (Bret)
With full
transparency of monies in mind Bret has tried a 30 day free trial of the
program MoneyMinder. Bret showed us how
this program can work for us. It has
categories set up for us to use such as Fundraising, Operational Expenses,
Educational Support Program, and Last year’s Expenses not Expected. Each one has a button you can push and all
the information is right there. It has
reminders so we know when certain bills are due. It was used for the Audit this year and made
things easier. It has a checklist of
items you need to complete the audit.
This year’s audit they found a deficiency of $10.00. The program also has a signature line so we
can see who signed off on the audit.
With the program we can add anyone to view reports and have the board
have full access. The program tracks
where we are in our budget. This program
is $159 for a year.
We are going to give
Aaron a pre-paid VISA instead of the cash box and receipts. With Android tracking we have full access to
what is being spend and where.
Jason Aldean
concert we made $225 in tips alone
So far in
Merchandise we have made $715.00
Balance for today is $6,142.15. See attached sheet for all the numbers.
Motion to
approve treasure report: Tanya N. 2nd Mike M. All in favor
V. Unfinished/Open
Business
A. Director’s Report
1.
Band, Aaron Ruff
·
All students needs have been met so far this
year through donations from Booster Club parents or through school funds.
·
Friday October 18th is all band half
time show
·
Sunday October 20th is mandatory
dress rehearsal for OHS. Time is from
5-8pm. Dinner will be from 7-8pm. Booster club parents will donate main dish,
but we are asking all parents to donate side dishes, drinks and dessert and
paper products. Aaron will send around a
survey to see if the parents would rather donate money and then we go by the
supplies or if they would rather donate the food. When we hear back then Brenda will send Aaron
a sign-up sheet. There will be 70-90
kids.
·
Fall Concert is the 21st at OHS.
·
Daffodil selection Monday the 14th –
can be the Band and or Choir, Aaron may just have the Choir go this year.
·
October 26th is Eat Wings, Raise
Funds @ Buffalo Wild Wings. This is a
bonus fundraiser. This will be all day
and ticket coupons will be sent home with the students and there will also be
students handing them out at the door all day.
We get 10% of ticket sales. This
is through ASB. The first fundraiser
helps pay for Jazz and retreat. 2nd
one pays for retreat and the 3rd equipment. This Buffalo Wings day could really help us
get the instruments we are lacking.
·
It is suggested that we attend MS games to sell
their gear. OHS sweatshirts are down to
one box. We sell OMS gear at the
concerts too.
B. Craft Fair (Trina, absent, Noelle W.
was there)
Saturday,
Dec 7th at PTR. We do have
vendors signing up, it is just going slow.
Trina has the latest check that was paid. Noelle is seeing if the Bakery and Orting
Floral will be there. Noelle starts her
craft fairs next week and should be able to get a lot more people to sign up
then. We need fliers to go out. (with
kids at school, put up in stores, around town, etc). We need sandwich boards – Brenda has 2 that
we can use. Melanie has core board we
can use too. We also need a big sign to
hang up in front of the doors at the
school to let people know what is going on inside. For decorations we need artificial
trees. Brenda has the ribbon to put on
the trees. We also need a huge wreath to
go the front door to draw people in. We
need a supervisor for the day – Meagan R said she could do this.
We can get in
Friday night to mark off where the table will be. Band kids can help set up and carry things in
that day. They will provide music all
day. We will sell merchandise this day
too. Melanie has 3 tables that we can
use.
Advertising –
Aaron will put it on the reader board at school. Mike will talk to Scholtz farm about putting
the information on McMillian reader board.
Each vendor
brings their own table. A 6x8 space is
$20.00 and a 10x10 is $40.00
C. Last Home Football game: Oct 18th
vs Steilacoom. Dinner will be provided
by parents. Dinner info: HEALTH
NOTICE: A few of our students have
peanut allergies… please DO NOT PUT NTUS IN FOOD PROVIDED FOR PEP FEASTS. Pep Feast sign up . . . please make sure we
have at least TWO people signed up to help provide main dish (other than a
vegetarian dish.)
VII. New Business
A. Tacoma Dome: Big thanks to all who stepped up to help with
Jason Aldean and Bon Jovi!!!
B. Other Business?
Laura made a motion have Bret
purchase the MoneyMinder program for the year at $159.00. 2nd by: Meagan . All if favor.
501c3 update: phone message from IRS. “Due to the current budget situation, all IRS
offices are closed. We will resume
normal operations as soon as possible.”
Beginning
Band Concert is Dec 4th, the same night as Drake at the T-Dome.
We spent over $8,000 in program
enhancements for OHS and OMS last year.
We are getting electronic bank report.
Next meeting we need to get approval for card reader. Bret can get this through pay pal at no cost
and it is set up for deposit only. Union
Bank is closing in Orting but they still have branch in South Hill.
VII. Next Meeting: Monday-
November 4, 7:00 pm OHS Band room
VIII. Adjournment: Motion to adjourn the meeting by Tanya N.,
seconded by Melanie E. All in favor.
Meeting
adjourned at 8:14 pm.
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