Orting Performing Arts Booster Club
Member Meeting
February 3, 2014
Monday, 7:00 pm
OHS Band room
Facilitator: Brenda Lunden,
President
I.
Call to Order 7:05 pm
II. Attendance: Please sign in on attendance sheet; provide
all requested information if we do not yet have it. (we will not share your
info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info
private) - attached
III. Reading and approval of minutes from January
meeting (passed around). Clarification on January’s minutes: Several of the people thanked for working
Monster Jam were doing so on behalf of PTTE.
Also, Center Plate/Tacoma Dome did not MAKE our group work Monster Jam
on Sunday; our contract with Center Plate/Tacoma Dome is actually written to
INCLUDE Sunday of Monster Jam and they have graciously excused us from
fulfilling that obligation over the past few years. This year, they needed us to fulfill the
terms of the contract and provide workers as agreed.
Motion to approve by Jennifer M.,
seconded by Meagan R. All in favor.
IV. Treasurer’s Report (Bret)
Brett was out of
town for this meeting so we don’t have treasurer’s report. He did give us a print out that was passed
around.
V. Unfinished/Open
Business
A.
Guest Speaker from PTTE: Re: Partnership
Commitment at Tacoma Dome – Laura O.
At a Board Meeting
PTTE had asked us if we could provide a lead to help out with Tacoma Dome, it
is a lot of work for them to still do and pay us the same as they have
been. We have also been asked to split
our tips with them, since their lead people are never able work the front to
get the tips. They are doing most of the
work and we are getting paid the same as they are and making more tips. They asked us if we are still committed to
working the working the Tacoma Dome. We
said that we were. We just don’t always
have 6 people to bring. The PTTE has
also been asked by the PTA if they could join this fundraiser. The PTTE is going to present to them a plan
that they bring a lead and more people, we would not lose our spot at the
Tacoma Dome, but the more people we have to work the better off we will all
be. PTTE wants us to be clear that we
cannot replace someone at the last minute.
The names that have signed up are submitted to the Dome weeks ahead of
time and they are cleared through them first.
So someone cannot just walk in the day of the event and be able to
work. The incentive that the PTTE is
going to offer for a lead position is $100 per lead and the rest of the
percentage will be divided evenly between the works. If there the inventory does not equal out at
the end of the night and we are fined it comes off the head of that lead
persons pay. Aaron will put a call out
to other parents to see if we can get more help from them. We did not sign up for a lead at this time.
B.
Band
Director’s Report
1.
Band, Aaron Ruff
·
This is the first time that we have had a
suggested donation of $2.00 at the door and we brought in $730.00. A 7th Graders Grandfather is the
CEO of Fife Community Bank and they made a donation of $500. Total $1230 + change. This was put into the Booster Club account so
that Aaron can use the money for both OMS and OHS. Because of this he was able to purchase 4
different concert tongs to be at the Middle School, but will bring them to the
High School for concerts. He was also
able to purchase a set of Synthetic temples, concert cymbal stands, castanets
and sleigh bells. He is asking that the
remainder of the money be put on the discretionary fund. Motion made by Deb. And seconded by Jennifer.
All in favor.
·
Aaron is asking that part of the $1100 allocated
for repairs be moved to the cover the cost of the March 15th New
port Jazz Festival registration fee. The
cost is $250. There are no new repairs
that are urgent and need to be made now.
Melanie made a motion for the $250 to be moved and used for the
registration fee and Deb seconded it.
All if favor. ASB is trying to
step up and cover the transportation cost.
·
Daffodil Parade is Sat. April 5th. Still need chaperones for this.
·
Band retreat is April 7-10th. This is during Spring Break. Chaperones needed for both these events. For the retreat we need more men to sign up
to stay with the boys. At this point we
have enough women.
·
OPABC – optional sweatshirts have all been paid
for and the invoice is ready to be paid.
C.
Pasta Dinner: Saturday, March 8, 2014 at OHS PAC
We are getting a
committee together to plan this. We will
meet on Monday February 10. Meagan R has
the fliers ready. We will charge $7.00
per person, $25.00 for family of 4 and $2.00 each additional person. 5 and under are free.
D. Other unfinished/open business?
VI. New Business
A.
Tacoma Dome:
Upcoming shows we ARE doing: Miley Cyrus, George Strait, PBR
(Professional Bull Riders)
B.
Other new Business?
VII. Next Meeting: Monday-March
3, 7:00 pm OMS Band room
VIII. Adjournment: Motion to adjourn the meeting by Laura O.,
seconded by Melanie. All in favor.
Meeting
adjourned at 8:12 pm.
