January 6, 2014 Member Meeting

Orting Performing Arts Booster Club    

                                                                                                                                                   Member Meeting

January 6, 2014

Monday, 7:00 pm

OMS Band room

Facilitator:  Brenda Lunden, President

I.                    Call to Order 7:07 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from September’s meeting (passed around). 

                Motion to approve by Deb T., seconded by Michael M.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett was out of town for this meeting so we don’t have treasurer’s report

V.            Unfinished/Open Business

                A.            Director’s Report            

1.       Band,  Aaron Ruff

·         Concert was great!  All the kids killed it in their performances.  HS concert band had the best concert since Aaron has been here.  This is the first time that we have had a suggested donation of $2.00 at the door and we brought in $730.00.  A 7^th Graders Grandfather is the CEO at a bank got a donation from the bank for another $500.  Total $1230 + change.  This was put into the Booster Club account so that Aaron can use the money for both OMS and OHS.  If he would have gone through ASB then the money could only be used for HS.  Aaron will purchase items for the Middle School that the High School does not have and then when we have a performance we will have everything available to use.  This concert brought in 550 people.

·         Pep Band this Tuesday.  Saturday the 11^th the pep band will not be playing.

·         Jan. 11^th PLU honor band will be playing.  3 of our kids have been nominated to play with the band and Mr. Ruff has been asked to be a Conductor on that Friday performance.  Friday the concert is from 7:30pm – 10:00pm and Aaron will be conducting first.  Concert is free.

·         Wednesday is the HS fundraiser kick off.  Students need to sell 5 items.  An assignment will be due to anyone who does not put for the effort the sell their 5 items.  This assignment will be rigorous, but it will also help them learn their instrument better.

·         Daffodil Parade is Sat. April 5^th.

·         Band retreat is April 7-10^th.  This is during Spring Break.                    

                B.            Review of Holiday Craft Fair

                                                Special thanks to all who helped make this event happen (Noelle Woitt and her husband, Suzanne Morchin, Andrew Lunden, Aaron Ruff and many of the Band Kids.)

                                                Was held Saturday, December 7^th, 2013 @ PTR: scheduled to run 10-6, shut down at 4 due to low attendance.

·         Feedback:           ADVERTISE! ADVERTISE! ADVERTISE!

o   Join forces with PTA to offer Kids Holiday Crafts on one side of gym, Craft Fair on other side.  Parents then pay for kids to do crafts while parents shop.

o   Offer returning vendors a discount price on booth (10% off) and also a discount if returning vendors refer another vendor who signs up at full price.

o   Offer vendors free “breakfast” (muffin or bagel, coffee, tea, cocoa) and a boxed lunch for $5 purchase (sandwich, fruit, chips, cookie, drink).

o   OMS/OHS bands perform throughout the day; offer performance time slots throughout the day for other talent to perform.  Kids Choir could sing, and small band groups perform.

o   Band Students prepare their own crafts to sell at an OMS/OHS Band Booth.

C.            Glow-ball Golf . . . update on pursing this fundraiser for spring . . . (Mike McCoy)

D.            Tacoma Dome:  MONSTER TRUCK SHOW: Friday, Jan 3/Saturday, Jan. 4/Sunday, Jan 5^th:  Special thanks to all our volunteers who worked this show!! (Suzanne Morchin – 3 days!  Jennifer Christiansen, Maureen Stockwell, Deb Taylor, Traci Tovoli, Brenda Lunden . . . and anyone else I forgot!!  This year the Dome made us do Sunday.

E.            Other unfinished/open business?

VI.          New Business

A.      Tacoma Dome:  Upcoming shows we ARE doing: Miley Cyrus, George Strait, PBR (Professional Bull Riders)

B.      Pasta Feed:

a.       Date: (chocolate stroll is Saturday Feb. 8^th)  We would like to do the same day

b.      Time: 5-8pm

c.       Location: we are trying to get OHS and use the Consumer Science Room.  Aaron is asking for this.

d.      Cost:  $7.00 per person; family of 4 $25.00 and anyone after 4 is $2.00 per person.  5 and under are free.

e.      We decided to do the same day as Chocolate walk, but not hand out Chocolate, so we will not be part of the stroll.  Meagan R will do fliers and decorating.  Jazz Band and Pep Band will perform.  Band kids will bring cookies again.  We decided to only do dinner again and not lunch.  We will see how change of venue does and then reconsider lunch for next year.

1.       Michael M made a motion to approve prices and location.  Tanya N seconded it.  All in favor.

C.      Other new Business?

VII.         Next Meeting:                  Monday-February 3, 7:00 pm OHS Band room

VIII.        Adjournment:   Motion to adjourn the meeting by Tanya N., seconded by Michael M.  All in favor.

                                            Meeting adjourned at 8:11 pm.