February 3, 2014 Member meeting

Orting Performing Arts Booster Club                        

                                                                                                                                                   Member Meeting

February 3, 2014

Monday, 7:00 pm

OHS Band room

Facilitator:  Brenda Lunden, President

I.                    Call to Order 7:05 pm

II.            Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

III.           Reading and approval of minutes from January meeting (passed around).  Clarification on January’s minutes:  Several of the people thanked for working Monster Jam were doing so on behalf of PTTE.  Also, Center Plate/Tacoma Dome did not MAKE our group work Monster Jam on Sunday; our contract with Center Plate/Tacoma Dome is actually written to INCLUDE Sunday of Monster Jam and they have graciously excused us from fulfilling that obligation over the past few years.  This year, they needed us to fulfill the terms of the contract and provide workers as agreed.

                Motion to approve by Jennifer M., seconded by Meagan R.  All in favor.

IV.          Treasurer’s Report (Bret)

Brett was out of town for this meeting so we don’t have treasurer’s report.  He did give us a print out that was passed around.

V.            Unfinished/Open Business 

A.                  Guest Speaker from PTTE: Re: Partnership Commitment at Tacoma Dome – Laura O.

At a Board Meeting PTTE had asked us if we could provide a lead to help out with Tacoma Dome, it is a lot of work for them to still do and pay us the same as they have been.  We have also been asked to split our tips with them, since their lead people are never able work the front to get the tips.  They are doing most of the work and we are getting paid the same as they are and making more tips.  They asked us if we are still committed to working the working the Tacoma Dome.  We said that we were.  We just don’t always have 6 people to bring.  The PTTE has also been asked by the PTA if they could join this fundraiser.  The PTTE is going to present to them a plan that they bring a lead and more people, we would not lose our spot at the Tacoma Dome, but the more people we have to work the better off we will all be.  PTTE wants us to be clear that we cannot replace someone at the last minute.  The names that have signed up are submitted to the Dome weeks ahead of time and they are cleared through them first.  So someone cannot just walk in the day of the event and be able to work.  The incentive that the PTTE is going to offer for a lead position is $100 per lead and the rest of the percentage will be divided evenly between the works.  If there the inventory does not equal out at the end of the night and we are fined it comes off the head of that lead persons pay.  Aaron will put a call out to other parents to see if we can get more help from them.  We did not sign up for a lead at this time.

B.                   Band Director’s Report

1.       Band,  Aaron Ruff

·         This is the first time that we have had a suggested donation of $2.00 at the door and we brought in $730.00.  A 7^th Graders Grandfather is the CEO of Fife Community Bank and they made a donation of $500.  Total $1230 + change.  This was put into the Booster Club account so that Aaron can use the money for both OMS and OHS.  Because of this he was able to purchase 4 different concert tongs to be at the Middle School, but will bring them to the High School for concerts.  He was also able to purchase a set of Synthetic temples, concert cymbal stands, castanets and sleigh bells.  He is asking that the remainder of the money be put on the discretionary fund.  Motion made by Deb. And seconded by Jennifer.  All in favor.

·         Aaron is asking that part of the $1100 allocated for repairs be moved to the cover the cost of the March 15^th New port Jazz Festival registration fee.  The cost is $250.  There are no new repairs that are urgent and need to be made now.  Melanie made a motion for the $250 to be moved and used for the registration fee and Deb seconded it.  All if favor.  ASB is trying to step up and cover the transportation cost.

·         Daffodil Parade is Sat. April 5^th.  Still need chaperones for this.

·         Band retreat is April 7-10^th.  This is during Spring Break.  Chaperones needed for both these events.  For the retreat we need more men to sign up to stay with the boys.  At this point we have enough women.

·         OPABC – optional sweatshirts have all been paid for and the invoice is ready to be paid.      

C.                  Pasta Dinner: Saturday, March 8, 2014 at OHS PAC

We are getting a committee together to plan this.  We will meet on Monday February 10.  Meagan R has the fliers ready.  We will charge $7.00 per person, $25.00 for family of 4 and $2.00 each additional person.  5 and under are free.       

D.            Other unfinished/open business?

VI.          New Business

A.      Tacoma Dome:  Upcoming shows we ARE doing: Miley Cyrus, George Strait, PBR (Professional Bull Riders)

B.      Other new Business?

VII.         Next Meeting:                  Monday-March 3, 7:00 pm OMS Band room                      

VIII.        Adjournment:   Motion to adjourn the meeting by Laura O., seconded by Melanie.  All in favor.

                                                Meeting adjourned at 8:12 pm.