November 1, 2016.. Monthly Meeting

Orting Performing Arts Booster Club

Monthly Meeting                                                                                                                   

November 1, 2016

Tuesday 7:00pm

OMS Band Room

Facilitator:  Megan Depping, President

I.             Call to Order 7:05 pm.

II.             Attendance:  Roll has been passed.  Please include your contact info.  We will not share your information.  Introduction of Board members. Reading and approval of Minutes motion by Trina, 2^nd by Russ.  Passed unanimously.

III.           Treasurer’s Report:  Bret and Jennifer are in the transition process with the account and info.

IV.           Unfinished/Open Business

A.       Fundraising ideas: 

1.       PTTE mtg. discussed allowing OPABC back in to Tacoma Dome.  Contact Sarah Rosenlund.  Both Boards need to meet. Jennifer will get contact info.

2.       Swing Dance (ticketed).  Jazz band performs.  Need Committee.  Mary L’s Dad might have connections.

3.       Russ (Committee Head) will look into/follow up on South Hill perform/gift wrap.  Coordinate with Jaylene.  * Funds go to General Account.

4.       Possible gift wrap at concert.  Tabled until a later time.

5.       Spaghetti feed.  Silent Auction.  Possible date in Feb/March.  Dessert Rush/baked goods?  More discussion at December meeting.

6.       Buffalo Wild Wings Fundraiser.  Band Director Lead…

7.       Booth at City during Christmas Tree Lighting.  Hot Cocoa Stand. Donations/not charged?  *Mary L (Committee Head) will contact Becky Meek at the City.

B.      Motion made by Andrea to purchase xylophone for OMS for approximately $1600.00 instead of for the $1300.00 that was originally agreed upon.  2nd by Mary. Passed unanimously.

V.            New Business:

A.   Lock Box for money needed at OMS (OHS?).  $27.78 cost.  Jennifer will take care of.

VI.          Director Time:

A.       Geoffrey:  Concert, December 6^th.  

B.      David: Concert, December 7^th.    Trip to Spokane.  $3000 raised in fundraiser. (not OPABC)

VII.         Next Meeting:  December 13, 2016 @ 7pm in OHS band room.

VIII.        Adjournment:  Motion by Russ seconded by Trina.           

                               

VIII.        Meeting adjourned at 8:09pm.

October 11, 2016 (OPABC Elections)

Orting Performing Arts Booster Club                                                                                                       Executive Board Meeting

October 11, 2016

Tuesday 7:00pm

OHS Band Room

Facilitator:  Michael Melot, President

I.             Call to Order 7:01pm.

II.             Attendance:  Roll has been passed.  Please include your contact info.  We will not share your information.

III.           Treasurer’s Report (Bret): Not present. Amount in account per Bret $6009.38. 

IV.           Unfinished/Open Business

A.       Nominations were received.  We had a brief meeting with the interested parties.

V.            New Business.

A.  Elections.   Ballots passed and all nominations were elected unanimously.

                1. President:  Megan Depping

                2. Vice President: Jaylene Petrovich

                3. Treasurer:  Jennifer Christiansen

                4. Secretary:  Tracy O’Leary

B.  Various Fundraising ideas discussed.

                1. Possible ideas:

                                a.  Swing dance. Sell tickets.  Dance instructor.

                                b.  Elisha Williams. Amway fundraiser. Phone number on sign in sheet.  

                                c.  South Hill Mall. Performance and gift wrap (holiday). Jaylene P. will look into and Russ H. will help when available.

                                d.  Spaghetti Feed.  Silent Auction (kid driven).

                2.  Michael encouraged reconnecting with the PTTE about Tacoma Dome.

VI.          Director Time:

A.       Geoffrey:  Jazz band will be starting before school practices. Wed. and Fri. @ 7am.

B.      David: (Not present but sent message via Geoffrey.)  Fundraising for 2018 San Francisco trip discussed.  More info to come.

               

VII.         Next Meeting: November 1, 2016 @ 7pm in OMS band room.

VIII.        Adjournment:  Motion by Andrea seconded by Russ H.                                   

VIII.        Meeting adjourned at 7:34pm.

Please Respond...

Parents and supporters of the OPABC ... with the new Board we are trying to update our email contact list. You might have received an email from us asking if you are still interested in being on our list. 

If you received this email, please respond..even if you want to be removed. :

If you did not receive the email and would like to be included in our future emails drop us a note to Ortingpabc@gmail.com and we will happily add your name.

Executive Board Meeting with Directors May 9, 2016

Orting Performing Arts Booster Club                                                                                                       Executive Board Meeting

May 9, 2016

Monday, 7:00pm

OHS Band Room

Facilitator:  Michael Melot, President

I.             Call to Order 7:02pm.

II.             Attendance:  Michael, Melanie, Bret and Andrea of Executive Board. Aaron, Geoffrey and David Buroker (new OHS Director)

III.           Treasurer’s Report (Bret): $9657.09. 

IV.           Unfinished/Open Business

A.       Directors have up to $2000 to spend for their band needs.  Aaron has spent approximately $800 and Geoffrey has spent about $500 of available funds.  David will weigh in with Aaron.

B.      Changing of the Guard… Band Directors will be holding a Parents Informational/Meet the New Leader meeting on June 15^th. Hopefully get some parents interested.

V.            New Business.

A.  Discussed OMS purchasing band jackets and going through OPABC with funds.

VI.          Next meeting: TBD. 

               

VII.         Adjournment:  Everything has been discussed.

VIII.        Meeting adjourned at 7:59pm.

Executive Board Meeting, March 14, 2016

Orting Performing Arts Booster Club                                                                                   

Executive Board Meeting

March 14, 2016

Monday, 7:30pm

Melot House

Facilitator:  Michael Melot, President

I.             Call to Order 7:38pm.

II.             Attendance:  Only Executive Board attending.  Michael, Melanie, Bret and Andrea.

III.           Treasurer’s Report (Bret): $9732.09 in account. Minus $75.00 for drumline and cost of band camp leaves approximately $6000.00 in account.

IV.           Unfinished/Open Business

A.       Decision made to modify amount given to Band Directors to $2000.00 per instead of $2500.00.

B.      Meeting with Directors on May 9^th at OHS band room. 

C.      End of 2017 OPABC’s  fiscal year, if no one takes over leadership of the OPABC, the Booster Club will be disbanded and any remaining funds will be dispersed as stated in our by-laws.

V.            New Business.

A.  New OHS Band director given say on dispersal of funds?

VI.          Next meeting: Executive Board and Band Directors.  May 9, 2016. 7pm at OHS.

               

VII.         Adjournment:  Everything has been discussed.

VIII.        Meeting adjourned at 7:54pm.

Executive Board Meeting. December 12, 2015

Orting Performing Arts Booster Club                                                                                                          Executive Board Meeting

December 12, 2015

Saturday, 11:15am

Starbucks, Safeway

Facilitator:  Michael Melot, President

I.             Call to Order 11:28am.

II.             Attendance:  Only Executive Board attending.  Michael, Melanie, Bret and Andrea.

III.           Treasurer’s Report (Bret): Still attempting to determine where Directors want their funds allotted.   Will determine deadline for spending of said funds.

IV.           Unfinished/Open Business

A.       Letter to Directors:   “The Executive Board met on Sept. 14, 2015 and discussed how, sadly, interest in the OPABC has dwindled.  Therefore, we have decided that you have two options. 1) A cash out or 2) Expenses paid.  Regardless of your unanimous decision the OPABC will maintain funds for insurance and start up fees in the event that someone decides they want to step in and try again to make this organization succeed prior to (date).  Unfortunately, we will no longer be having meetings or fundraisers but will gladly provide you the cash box for concerts if you decide to still do your donations.  Any merchandise that the OPABC has will be provided to you to dispose of as you deem best (sweatshirts/license plate covers, etc.).  Please let us know as soon as possible your decision so that we can continue forward.

B.      Meeting needed with Aaron and Geoffrey to finalize.

V.            New Business.

A.  Upcoming expenses.  Taxes, business license renewal, PO Box, insurance, etc. will all be covered out of general account.

                B.  Any money not spent by Directors will be returned to the general fund and re-evaluated at that time.

VI.          Next meeting: Executive Board Only.  March 26, 2016.  10am at Tim’s Kitchen.

               

VII.         Adjournment:  Everything has been discussed.

VIII.        Meeting adjourned at 11:45am

September 14, 2015 (obviously posted late)

Orting Performing Arts Booster Club                                                                                                                        Member Meeting

September 14, 2015

Monday, 7:00 pm

Orting High School

Facilitator:  Michael Melot, President

I.             Call to Order 7:05 pm

II.            Introduction of Board.    

III.           Attendance:  Only Executive Board attending.  Michael, Melanie, Bret and Andrea.

IV.           Reading and approval of minutes from Aug 3(copy passed around).

V.            Treasurer’s Report (Bret) -  Reviewed recurring yearly expenses.  See report.

VI.          Unfinished/Open Business

               

A.                  Executive Board Meeting to begin disbanding of OPABC.

B.                  Possible options discussed were:  Maintain status to enable someone else to take over (save $2000 to cover expenses); Donation of remaining funds to other organization (ASB); or Provide Band Directors a 1 time cash out with band expenses covered for one year.

a.       Decision to provide funds directly to Directors.  Bret will contact them and determine where the funds will be spent.  Approximately $2500 per Director.

VII.         New Business

                A.            “All new monies collected at band related functions or donations, unless                                               otherwise noted by giver, shall be placed in the OPABC general account and shall                                 be made available to applicable band director.  Normal accounting and receipts                                     required.”   Motion by:  Melanie. 2^nd: Bret. Passed.

                B.            Board will meet quarterly until either new leadership is elected or OPABC is                                         disbanded.

                C.            Email to General Membership about decision.

VIII.        Director(s) Time

                A.  Geoff:  Not in attendance.     

                                                                                               

                B. Aaron:   Not in attendance.

IX.                           Next meeting:  On-line only.   Executive Board will meet 12/12/2015.   

X.            Adjournment:   Motion to adjourn the meeting by Bret seconded by Andrea.      

                All in favor.

                                                Meeting adjourned at 7:44pm.

Clarification.

Just to clarify... I have finally posted the May 4th Minutes.  I am not sure how they were skipped.  I apologize for any confusion.  :)

May 4, 2015 Board Meeting

Orting Performing Arts Booster Club                                                                                                        Member Meeting

May 4, 2015

Monday, 7:00 pm

Orting Middle School

Facilitator:  Michael Melot, President

I.             Call to Order   7:05 pm

II.            Introduction of Board.    

III.           Attendance:  Please sign in on attendance sheet; provide all requested information if we do not yet have it. (we will not share your info and we send e-mails via Blind Courtesy Copy – BCC so as to keep info private) - attached

IV.           Reading and approval of minutes from March 23rd meeting (copy passed around). 

               

V.            Treasurer’s Report (Bret) - 

VI.          Unfinished/Open Business

               

A.            Thank a Teacher!  Go online to Thankamillionteachers.com  and vote for Aaron Ruff and Geoff Smith…winning recipients receive a $2500 grant…selections made several times per year...VOTE REPEATEDLY (if possible)

               

VII.         New Business

                A.            Carwash … possibly June 20^th. Contact City for Drain thing.

                B.            Nominations/Elephant?  Averaging only 8 people in attendance since September.

VIII.        Director(s) Time

                A.  Geoff:  Scored Superior at Competition (Drum Line).  Jazz Band moving to afternoons.

                  Concert June 12th.                                                                              

                B. Aaron:   Band retreat was a success. Parade was awesome. Changing classes to try-                         out/non. Concert June 3rd.

IX.           Next meeting: Monday, June 1  @ 7pm @ OMS.

                                   

X.            Adjournment:   Motion to adjourn the meeting by Melanie seconded by Andrea               

                All in favor.

                                                Meeting adjourned at 7:58 pm.